IIT Jobs Database - Executive Secretaries and Administrative Assistants (1pos) Job Opening in Albany NY

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ID	Location	Skills	$$	Job Type	Status
10006	Albany, NY 12237	Executive Secretaries and Administrative Assistants (1pos)	DOE	Contract	OPEN
If you are unable to click on links above to submit resume, you may email your resume to *jobs@iit-inc.com* *Subject=*IIT Career Site/Resume for JobID=10006 (Executive Secretaries and Administrative Assistants (1pos)) in Albany NY 12237 (SJU)
Estimated Length: 5 months M-F 9am - 5 pm Skills Required Excellent organizational, communication and interpersonal skills. Proficiency with various software packages including Microsoft Outlook, Word, Excel, Access and Power Point. Ability to handle a high volume of work in a fast-paced office environment. Experience prioritizing tasks; ability to work independently, under pressure to meet deadlines. Ability to work independently with minimal supervision. Additional Skills Preferred Experience working in data systems Experience with tracking systems Responsibilities Maintain/coordinate the Medical Director and Associate Medical Director’s schedules (in addition to other staff as needed) through Microsoft Outlook; Answer and screen telephone calls and refer to appropriate staff; Coordinate phone/office coverage with other support staff; Review/distribute incoming mail; Review outgoing correspondence; Prepare Office of the Medical Director reports/documents/letters/forms in final format as required; Utilize Microsoft Office (Word, Excel, Access, Power Point) and specialized software packages to create and revise documents in a timely manner; Schedule off/on site meetings by: Coordinating meeting space/equipment/etc. Creating WebEx meetings and conference calls, Preparing and adding meeting attachments in Outlook, Coordinating registration/confirmations, Completing post meeting documents, including meeting minutes; Make travel arrangements, prepare pre-travel approvals and expense records for submission; Maintain paper and electronic document storage files; Utilize SharePoint; Produce, track, and independently follow-up on documents for signature using the CCH Tracking System; Manage multiple priorities/tasks

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