IIT Jobs Database - Executive Secretaries and Administrative Assistants (1pos) Job Opening in Albany NY

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ID	Location	Skills	$$	Job Type	Status
10393	Albany, NY 12237	Executive Secretaries and Administrative Assistants (1pos)	DOE	Contract	OPEN
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Estimated Length: 24 months Full-Time Monday - Friday, 8:45-4:45 PM, 7.5 hrs Responsibilities Maintaining paper and electronic filing systems Scheduling meetings and events Coordinating meeting logistics Managing multiple calendars, both individual and group Monitoring and tracking employee leave requests and use of leave credits (for key staff) Monitoring and tracking employing probation reports and annual performance evaluations Monitoring and tracking employee compliance with NYS GOER mandatory training requirements Receiving and routing phone calls within the Center, and coordinating backup coverage Using and providing expert internal support on the use of generic information and data processing tools, e.g. Microsoft Office 365 (Outlook, Word, Excel, PowerPoint) office collaboration tools, e.g. MS-SharePoint, MS-Teams, WebEx/teleconferencing special-purpose, enterprise-wide IT business services tools, e.g. Statewide Financial System (SFS), Grants Gateway local databases Coordinating the production and routing of periodic reports required by the client Basic production, formatting, and editing of program deliverables Assisting with program correspondence and tracking Monitoring adherence to selected office policies and procedures The assistant will also provide occasional assistance with program contract administration, including Performing first level reviews of expenditure logs (reviewing receipts/invoices, determining eligibility for payment, calculating total expenditures) Entering vouchers associated with expenditure logs into SFS to be submitted for approval/payment Assembling and routing contract and budged modification folders for review and authorization Drafting Vendor Responsibility Profiles Gathering information needed to vet candidates for a statewide council First-level review of applicant eligibility for program participation Preparing contract packets for programs

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