IIT Jobs Database - Executive Secretaries and Administrative Assistants (1pos) Job Opening in Albany NY

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ID	Location	Skills	$$	Job Type	Status
10397	Albany, NY 12206	Executive Secretaries and Administrative Assistants (1pos)	DOE	Contract	OPEN
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Estimated Length: 24 months Full-Time Monday - Friday, 8:45-4:45 PM 7.5 hrs (with a 30 minute lunch break). QUALIFICATIONS Experience handling sensitive and confidential information, preferably in a medical or healthcare setting. Attention to detail and strong interpersonal skills. Excellent telephone and written communication skills. Knowledge of Outlook and the Microsoft suite of products (WORD, Excel and Access). Data entry experience, preferably with the ASPEN ACTS database. EDUCATION & EXPERIENCE An associate’s degree in a related discipline or secretarial school training/certification. A minimum of four (4) years related secretarial/administrative experience. Responsibilities Prepare and register all complaint intakes for assignment to nurse reviewers. Process all intakes for supervisory review. Process and mail letters for all complaint intakes. Manage the flow of complaint intakes from registration to closure. Maintain intake charts and files, including filing all correspondence received. Shred confidential materials monthly as scheduled. Work with assigned staff to manage the processing of correspondence, including the maintenance of special logs and tracking reports. Maintain daily reports and logs; also, monthly and quarterly reports. Maintain monthly activities calendar and schedule meetings as necessary. Daily use of Microsoft Suite of products (esp. Word, Excel, Access). Daily use of the ASPEN suite of products, especially ACTS. Answering telephone calls, queries and some complainant questions as assigned.

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