Estimated Length: 24 months Full-Time 8:00 – 5:30 (Starting time is negotiable)

Mandatory Requirements

Expert – 84+ months

Desired Requirements

• 84 months experience in the development and maintenance of project schedules and creation of weekly progress reports for multiple stakeholder groups.
• 72 months IT project management experience working with government entities that required development of project scope statements and management of project scope, risks and issues.   
• 36 months experience managing a PMO or resources providing oversight in the Unemployment Insurance Benefits area at the state level. 
• 36 months experience with MS Project, Visio and excel to manage, review and assess project status. 
• 36 months experience managing projects or initiatives that involved multiple agencies and/or vendors.

Responsibilities

• Coordinates the distribution of materials at all phases of the project including distribution of vendor deliverables for state review and draft consolidation of the State’s responses.
• Organizes and maintains a project management library, project tools repository, and project management website.
• Participates in reviewing project plans within the project schedule on a weekly basis.
• Collaborates closely with OITS IT PM and client project resources, project sponsor, and other state agencies to manage tasks on the project.
• Documents and follows up on important action items and decisions from meetings.
• Prepares necessary presentation materials for project meetings.
• Records, reports and reviews schedule progress and variance weekly, conducting route cause analysis. Reviews existing project plans and schedules and develop missing components.
• Manages of the overall project/work plan to ensure work is organized, assigned and completed on time.
• Tracks and provides fiscal and administrative oversight of contracts.  Reviews contract payments to ensure compliance with contract terms.
• Proactively manages the project risks and maintains the Project Risks Log incorporating risk updates and mitigation plans from all project vendors.
• Compiles project status reports and drafts the project status to the Project Director.
• Manages the formal and informal project scope and change request process.  Facilitates the Change Control Board for the project.
• Interacts with stakeholders and coordinates the activities of the project team to ensure that the project dates are met.
• Coordinates with the vendor to ensure project submissions are timely.
• Utilizes pre-existing project management plans and documents to coordinate and support the activities of the core project team and refines templates to support project management.
• Coordinates project team member resource activities according to approved project scope, development approach, and project schedule.
• Coordinates of project status meetings with stakeholders and generation of minutes, as needed.

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