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ID Location Skills $$ Job Type Status
11091 Manhattan, NY 10004 Executive Secretary/Administrative Assistant: Maintain Supplies Inventory, Client Intake Forms(1pos) DOE Contract OPEN
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Subject=IIT Career Site/Resume for JobID=11091 (Executive Secretary/Administrative Assistant: Maintain Supplies Inventory, Client Intake Forms(1pos)) in Manhattan NY 10004 (SJU)

Estimated Length: 16 months Full-Time M-F7.5 hrs/day

Responsibilities

  • Ensures operation of equipment by completing preventive maintenance requirements; calling for repairs; maintaining equipment inventories; evaluating new equipment and techniques.
  • Provides information to clients by answering questions and requests.
  • Maintains supplies inventory by checking stock to determine inventory level, anticipating needed supplies, emailing list of needed supplies to upstate office
  • Maintains professional and technical knowledge by attending educational workshops/webinars, reviewing professional publications.
  • Answering and directing phone calls.
  • Completing client intake forms for rental and pre?purchase counseling
  • Entering client information from intake forms into online counseling website.
  • Registering clients for homebuyer education trainings and maintaining organized lists of registrants.
  • Attend meetings and take detailed notes/minutes.
  •  Write and distribute email, correspondence memos, letters, faxes and forms
  • Assist in the preparation of regularly scheduled reports
  • Develop and maintain a filing system
  • Update and maintain office policies and procedures
  • Maintain contact lists
  • Provide general support to visitors
  • Act as the point of contact for internal and external clients

REQUIREMENTS NEEDED

  • 3?5 years of administrative assistant or related experience
  • High School diploma or GED required.
  • Able to navigate computers effectively (MS Word, MS Excel, MS Access, MS Outlook)
  • Ability to organize documents and information electronically
  • Experience with file management
  • Attention to detail
  • Good listening skills
  • Good written and verbal communication skills
  • Attention to detail and problem?solving skills
  • Effective time management skills and the ability to prioritize work
  • Friendly, team?focused personality
 
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About IIT:

Founded in 1995, IIT is a leading provider of Workforce Solutions to Government and Fortune-1000 organizations. IIT is a winner of Inc-500 award. IIT's core services include:

  • Consulting for projects / IT Outsourcing
  • IT staffing (Contract / Temporary / Contingent / Consulting)
  • Custom Workforce Solutions
  • Recruitment Process Outsourcing (RPO)
  • Headquartered in New York, IIT has over 400 consultants deployed at Client Sites. Other IIT highlights include

  • Winner of Inc-500 award 2 consecutive years
  • Winner of Ernst & Young / USPAACC Fast-50 award 2 consecutive years
  • Winner of USPAACC Top-10 Award in the Northeast US
  • IBM Business Partner
  • Oracle Business Partner
  • Adobe Business Partner
  • NYSA Member - New York Staffing Association - Regional Affiliate of ASA / American Staffing Association
  • NYS MBE certified
  • Our Consultants love working for IIT

  • Competitive compensation
  • W2 or C2C
  • Biweekly Direct Deposit for W2 Consultants
  • Visa and Green Card sponsorship opportunities for qualified individuals
  • Local contact for you to meet and talk to anytime (not someone sitting overseas in a different time zone)
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    IIT is an Equal Opportunity Employer