IIT Jobs Database - Executive Secretary/Administrative Assistant: Maintain Supplies Inventory, Client Intake Forms(1pos) Job Opening in Manhattan NY

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ID	Location	Skills	$$	Job Type	Status
11091	Manhattan, NY 10004	Executive Secretary/Administrative Assistant: Maintain Supplies Inventory, Client Intake Forms(1pos)	DOE	Contract	OPEN
If you are unable to click on links above to submit resume, you may email your resume to *jobs@iit-inc.com* *Subject=*IIT Career Site/Resume for JobID=11091 (Executive Secretary/Administrative Assistant: Maintain Supplies Inventory, Client Intake Forms(1pos)) in Manhattan NY 10004 (SJU)
Estimated Length: 16 months Full-Time M-F7.5 hrs/day Responsibilities Ensures operation of equipment by completing preventive maintenance requirements; calling for repairs; maintaining equipment inventories; evaluating new equipment and techniques. Provides information to clients by answering questions and requests. Maintains supplies inventory by checking stock to determine inventory level, anticipating needed supplies, emailing list of needed supplies to upstate office Maintains professional and technical knowledge by attending educational workshops/webinars, reviewing professional publications. Answering and directing phone calls. Completing client intake forms for rental and pre?purchase counseling Entering client information from intake forms into online counseling website. Registering clients for homebuyer education trainings and maintaining organized lists of registrants. Attend meetings and take detailed notes/minutes. Write and distribute email, correspondence memos, letters, faxes and forms Assist in the preparation of regularly scheduled reports Develop and maintain a filing system Update and maintain office policies and procedures Maintain contact lists Provide general support to visitors Act as the point of contact for internal and external clients REQUIREMENTS NEEDED 3?5 years of administrative assistant or related experience High School diploma or GED required. Able to navigate computers effectively (MS Word, MS Excel, MS Access, MS Outlook) Ability to organize documents and information electronically Experience with file management Attention to detail Good listening skills Good written and verbal communication skills Attention to detail and problem?solving skills Effective time management skills and the ability to prioritize work Friendly, team?focused personality

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