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ID Location Skills $$ Job Type Status
11140 Buffalo, NY 14202 Executive Secretaries and Administrative Assistants: ASPEN, Format Correspondence, Liaison (1pos) DOE Contract OPEN
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Subject=IIT Career Site/Resume for JobID=11140 (Executive Secretaries and Administrative Assistants: ASPEN, Format Correspondence, Liaison (1pos)) in Buffalo NY 14202 (SJU)

Estimated Length: 24 months Full-Time 7.5 Hours Daily {Monday - Friday, 8:45-4:45 PM, 7.5 hrs (with a 30 minute lunch break). }

Minimum Qualifications

  • Include excellent working knowledge of Microsoft Office, specifically Word and Excel;
  • The ability to work on a team and handle multiple, shifting priorities;
  • Good organizational skills;
  • Ability to correspond with the public, healthcare professionals as well as other agencies;
  • Familiarity working in electronic databases including previous experience working with the Automated Survey Processing System (ASPEN).

Preferred Qualifications 

  • Excellent organization skills and attention to detail.
  • Previous work experience in healthcare and/or business office and the ability to quickly adapt to the Long-Term Care computer programs.


  • Answers and distributes phone calls to appropriate areas.
    • Responds to routine program-related telephone and email inquiries.
    • Screens and directs incoming calls.
    • Responds to questions regarding Nursing Home Complaints. Redirects caller when applicable.
  • Input and retrieve information within multiple computer programs including ASPEN Central Office (ACO) and ASPEN Complaint Tracking System (ACTS).
  • Formats and prepares a variety of correspondence, reports, proposals and other written material.
  • Opens, logs and distributes mail daily.
  • Responds to program general questions and redirects callers as necessary.
  • Schedules meetings and conference calls:
    • reserve meeting rooms;
    • set up conference call login information;
    • monitor meeting invitation acceptances and rejections; and
    • re-schedule meetings and conference calls as necessary.
  • Perform basic office support duties such as:
    • photocopying;
    • scanning;
    • faxing;
    • assembling informational packets;
    • filing;
    • distributing information; and
    • assist with conferences and other events as requested.
  • Performs minor document editing and proofreading.
  • Sets up and maintains project-related hard copy and electronic files including database input and updates.
  • Liaison between IT and Nursing Home Complaint Program related to reporting issues.
  • Assists with Nursing Home Surveillance Regional Offices: 
  • Assist regional offices with finding someone to assist to resolve issues;
  • Work with regional support staff with basic office support duties (as described above);
  • Ensure regional offices are notified of changes in meetings, case addendums.
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About IIT:

Founded in 1995, IIT is a leading provider of Workforce Solutions to Government and Fortune-1000 organizations. IIT is a winner of Inc-500 award. IIT's core services include:

  • Consulting for projects / IT Outsourcing
  • IT staffing (Contract / Temporary / Contingent / Consulting)
  • Custom Workforce Solutions
  • Recruitment Process Outsourcing (RPO)
  • Headquartered in New York, IIT has over 400 consultants deployed at Client Sites. Other IIT highlights include

  • Winner of Inc-500 award 2 consecutive years
  • Winner of Ernst & Young / USPAACC Fast-50 award 2 consecutive years
  • Winner of USPAACC Top-10 Award in the Northeast US
  • IBM Business Partner
  • Oracle Business Partner
  • Adobe Business Partner
  • NYSA Member - New York Staffing Association - Regional Affiliate of ASA / American Staffing Association
  • NYS MBE certified
  • Our Consultants love working for IIT

  • Competitive compensation
  • W2 or C2C
  • Biweekly Direct Deposit for W2 Consultants
  • Visa and Green Card sponsorship opportunities for qualified individuals
  • Local contact for you to meet and talk to anytime (not someone sitting overseas in a different time zone)
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    IIT is an Equal Opportunity Employer