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ID Location Skills $$ Job Type Status
11177 Albany, NY 12255 Executive Secretaries and Administrative Assistants: Schedule Meetings, plan appointments, board mee DOE Contract OPEN
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Subject=IIT Career Site/Resume for JobID=11177 (Executive Secretaries and Administrative Assistants: Schedule Meetings, plan appointments, board mee) in Albany NY 12255 (SJU)

Estimated Length: 4 months Full-Time M-F 9-5

Mandatory Requirements

  • This position requires the ability to remain professional when dealing with internal and external stakeholders;
  • To manage and prioritize multiple assignments;
  • To work under pressure and adjust to a diverse working environment;
  • To maintain accuracy and attention to detail when completing individual and multiple assignments;
  • To work independently and carry out a variety of critical and time sensitive projects without detailed instructions;
  • To monitor and track pertinent activities;
  • To maintain the confidentiality of sensitive and confidential information obtained through the course of completing assignments and personnel related issues/projects;
  • To be flexible in adapting to changes in priorities/assignments, and other interruptions which may impact pre-established timelines and courses of action for completing projects;
  • To use tact and diplomacy when dealing with the needs, problems, and/or concerns of agency personnel or individuals from outside the agency;
  • To clearly communicate ideas and information orally to various levels of audiences;
  • Knowledge of proper spelling, grammar, punctuation, and sentence structure to ensure written materials prepared and/or reviewed are complete, concise, and error-free;
  • Comfort and skill with technology is essential.     

Responsibilities

  • Maintain executives' agendas, schedule meetings and assist in planning appointments, board meetings, conferences etc. 
  • Coordinate office management activities, including supplies, equipment and space modifications.
  • Meet and greet visitors.
  • Receive and screen phone call; routing callers to appropriate staff members.
  • Coordinate responses to information requests and ensure pertinent information is included.
  • Prepare and/or review reports, correspondence or presentations.
  • Identify matters of top priority for proper handling.
  • Handle confidential emails, reports, documents and/or other types of material and information ensuring they remain secure. 
  • Ensure timely responses to incoming requests or correspondence.
  • Schedule meetings, including travel arrangements, preparation of travel requests and vouchers as needed.
  • Organize, expedite and follow up on projects and outstanding inquiries.
  • Operate equipment which requires the skilled use of a standard alpha numeric keyboard to produce correspondence, reports and other agency documents. 
 
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About IIT:

Founded in 1995, IIT is a leading provider of Workforce Solutions to Government and Fortune-1000 organizations. IIT is a winner of Inc-500 award. IIT's core services include:

  • Consulting for projects / IT Outsourcing
  • IT staffing (Contract / Temporary / Contingent / Consulting)
  • Custom Workforce Solutions
  • Recruitment Process Outsourcing (RPO)
  • Headquartered in New York, IIT has over 400 consultants deployed at Client Sites. Other IIT highlights include

  • Winner of Inc-500 award 2 consecutive years
  • Winner of Ernst & Young / USPAACC Fast-50 award 2 consecutive years
  • Winner of USPAACC Top-10 Award in the Northeast US
  • IBM Business Partner
  • Oracle Business Partner
  • Adobe Business Partner
  • NYSA Member - New York Staffing Association - Regional Affiliate of ASA / American Staffing Association
  • NYS MBE certified
  • Our Consultants love working for IIT

  • Competitive compensation
  • W2 or C2C
  • Biweekly Direct Deposit for W2 Consultants
  • Visa and Green Card sponsorship opportunities for qualified individuals
  • Local contact for you to meet and talk to anytime (not someone sitting overseas in a different time zone)
  • Follow us on LinkedIn or Twitter or Facebook

    IIT is an Equal Opportunity Employer