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ID Location Skills $$ Job Type Status
11226 Utica, NY 13502 Executive Secretaries and Administrative Assistants : Reports, Monitor, Data entry DOE Contract OPEN
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Subject=IIT Career Site/Resume for JobID=11226 (Executive Secretaries and Administrative Assistants : Reports, Monitor, Data entry) in Utica NY 13502 (AMI)

Estimated Length: 19 months 8 hours a day


  • Open, review, sort and distribute the mail in accordance with staff assignments.
  • Review incoming correspondence and reports to determine their significance.
  • Make recommendations to manager or refer to appropriate person for reply. (i.e., read all incoming correspondence, reports, etc. Decide what information manager will need to respond.
  • Refer very technical questions/reports to appropriate program staff requesting draft response, comments, etc. as appropriate. Set deadlines for response. Follow-up to see that appropriate information is being prepared and will be completed by deadline. When information isreceived, review it to insure that it is complete/covers all necessary points. If it does not, return to program for revision. Insure that response is revised appropriately by deadline. Then refer to manager for action.)
  • Gather data relevant to complex or unusual inquiries in order to provide a basis for a reply or a decision and/or draft the reply. (i.e., Research problem and gather all necessary information to answer questions raised. Decide which program staff must be consulted to verify information.
  • Trace transactions as far back as necessary to insure that all collected information is accurate.
  • Prepare response to correspondence and submit to manager for review.)
  • Answer the telephone, respond to questions concerning policy or procedures and refer calls to appropriate staff member for very technical information.
  • Respond to questions concerning program, policy and procedure. Refer most complex technical questions to appropriate staff. (i.e., Secretary must have significant knowledge of program area to respond instantly to a variety of procedural and policy questions. In cases where more detailed answers are required or background-information is needed, research problems completely with program staff. If question is very technical and requires original interpretation of program area, refer phone call or visitor to correct program staff.)
  • Monitor and track status of program activities.
  • Prepare responses to letters concerning program, policies and procedures for own or supervisor's signature.
  • Review outgoing correspondence for proper grammatical usage, clarity, factual correctness, compliance with policy, program information and conformance to instructions. Insure that appropriate background material is attached.
  • Design, set up and maintain files (including electronic) of  correspondence/documents, code and file material, search for requested material and periodically purge obsolete material for storage in records center or for disposal.
  • Schedule meetings and maintain calendar.
  • Make travel arrangements and prepare travel vouchers.
  • Arrange conferences; assemble and coordinate background materials for meetings and conferences. Attend such conferences and prepare a summary of the meeting's conclusions or agreed upon courses of action.
  • Transmit instructions from supervisor to appropriate staff orally, in writing or electronically and follow up to see that instructions are followed and deadlines are met.
  • Prepare reports using statistical and narrative information. This may require the use of a microcomputer/CRT and a variety of software packages in order to obtain necessary data. May analyze information and make recommendations.
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About IIT:

Founded in 1995, IIT is a leading provider of Workforce Solutions to Government and Fortune-1000 organizations. IIT is a winner of Inc-500 award. IIT's core services include:

  • Consulting for projects / IT Outsourcing
  • IT staffing (Contract / Temporary / Contingent / Consulting)
  • Custom Workforce Solutions
  • Recruitment Process Outsourcing (RPO)
  • Headquartered in New York, IIT has over 400 consultants deployed at Client Sites. Other IIT highlights include

  • Winner of Inc-500 award 2 consecutive years
  • Winner of Ernst & Young / USPAACC Fast-50 award 2 consecutive years
  • Winner of USPAACC Top-10 Award in the Northeast US
  • IBM Business Partner
  • Oracle Business Partner
  • Adobe Business Partner
  • NYSA Member - New York Staffing Association - Regional Affiliate of ASA / American Staffing Association
  • NYS MBE certified
  • Our Consultants love working for IIT

  • Competitive compensation
  • W2 or C2C
  • Biweekly Direct Deposit for W2 Consultants
  • Visa and Green Card sponsorship opportunities for qualified individuals
  • Local contact for you to meet and talk to anytime (not someone sitting overseas in a different time zone)
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    IIT is an Equal Opportunity Employer