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ID Location Skills $$ Job Type Status
11929 Albany, NY 11257 Executive Secretaries and Administrative Assistants (1 pos) DOE Contract OPEN
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Subject=IIT Career Site/Resume for JobID=11929 (Executive Secretaries and Administrative Assistants (1 pos)) in Albany NY 11257 (SJU)

Estimated Length: 6 months


  • Answers the telephone and greets visitors and staff promptly and professionally;  
  • Follows-up on responses to ensure that information is completed and received by established deadlines:
  • Reviews information when received to ensure completeness and refers to Executive staff for action;
  • Reviews and makes recommendations to the appropriate Executive staff on responses due or refers responses to the appropriate staff person;  
  • Researches complex or unusual inquiries and gathers information to support a response by the appropriate Executive staff person;
  • With much latitude and significant knowledge of program areas, answers telephone calls and responds to questions concerning policy and procedures, and refers the most complex technical questions to the appropriate staff;
  • With considerable knowledge and proficiency of computer technology software programs and applications, prepares and develops complex charts, graphs, spreadsheets, in addition to statistical and narrative information for the Executive level staff;
  • Drafts confidential and sensitive responses to letters and other correspondence for the appropriate Executive staff review and signature;
  • Designs and maintains electronic as well as hard copy correspondence files;
  • Schedules meetings, maintains Executive staff's calendar, schedules travel arrangements and hotel accommodations, and processes reimbursements through SFS;
  • Oversees the maintenance of office supplies and ensures requisitions for supplies are requested in a timely manner;
  • Arranges meetings or conference calls and works with subordinate staff to prepare abd assemble materials for meetings and conference calls; 
  • Opens and review incoming correspondence and reports to determine their significance, and distributes to Executive Office staff or the appropriate staff person;
  • Based on the correspondence or in conjunction with the Executive staff, will determine what information should be distributed to other staff and sets deadlines for their responses; and  
  • Performs other duties as assigned.

 Desired experience/skills: 

  • Prior experience providing administrative support in an office setting;
  • Word processing skills/abilities are a major component of the assignment. Computer proficiency in Microsoft Office Suite, including Outlook, Word, Excel, etc. is required. Strong familiarity with other computer systems, such as LATS, SFS (e.g., PRs, Travel Expense Reports), etc., is desirable;
  • Ability to remain calm under pressure and adjust to last minute changes.



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About IIT:

Founded in 1995, IIT is a leading provider of Workforce Solutions to Government and Fortune-1000 organizations. IIT is a winner of Inc-500 award. IIT's core services include:

  • Consulting for projects / IT Outsourcing
  • IT staffing (Contract / Temporary / Contingent / Consulting)
  • Custom Workforce Solutions
  • Recruitment Process Outsourcing (RPO)
  • Headquartered in New York, IIT has over 400 consultants deployed at Client Sites. Other IIT highlights include

  • Winner of Inc-500 award 2 consecutive years
  • Winner of Ernst & Young / USPAACC Fast-50 award 2 consecutive years
  • Winner of USPAACC Top-10 Award in the Northeast US
  • IBM Business Partner
  • Oracle Business Partner
  • Adobe Business Partner
  • NYSA Member - New York Staffing Association - Regional Affiliate of ASA / American Staffing Association
  • NYS MBE certified
  • Our Consultants love working for IIT

  • Competitive compensation
  • W2 or C2C
  • Biweekly Direct Deposit for W2 Consultants
  • Visa and Green Card sponsorship opportunities for qualified individuals
  • Local contact for you to meet and talk to anytime (not someone sitting overseas in a different time zone)
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    IIT is an Equal Opportunity Employer