Estimated Length: 12 months- M-F 8-5

Requirements

• Coordinate, and register attendees for Child protective unit trainings, meetings, forums, conferences, teleconferences and for state and unit initiatives, projects and forums
• Generate minutes for all staff unit meetings as requested
• Prepare summaries of cases as needed
• Maintain template forms for Program Reviews, Activity Reports, Summary of Evaluations, and Complaint Forms;
• Work with the Administrative Assistant to gather supply request from all staff, order and distribute those office supplies; manuals, brochures, and other child welfare related materials as appropriate;
• Maintain Unit’s staff’s electronic calendars for scheduling needs and create weekly Field Itinerary;
• Maintain and update client review schedules for the 
• Provide administrative support to client’s in setting up video and phone conferences and booking conference rooms
• Scan non-confidential documents and mail out correspondences for unit staff 
• Maintain and update mailing directories for all the program areas and confirm accuracy of contact information.
• Process and distribute mail with send and receive date stamped for Permanency Unit; 
• Assist staff with copying materials for unit projects
• Assist with 
• Screen calls to direct to appropriate units
• Assist staff with data entry 
• Maintain the on-line calendar for the Director

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