Estimated Length: 24 months Days M-F 7.5hrs a day

Requirements

• maintaining staff calendars;
• scheduling meetings;
• setting up phone and web-based meetings and conference calls;
• performing data entry tasks in the New York State Grants Gateway and Statewide Financial Systems, among other systems and databases;
• printing/scanning/photocopying;
• organizing electronic and paper files;
• formatting documents in Microsoft Word, PowerPoint, and Excel;
• ordering supplies;
• answering phones, referring calls, and answering inquiries;
• maintaining voucher tracking system; and
• developing and maintaining interested parties contact lists.

The successful candidate should be reliable, dependable, punctual, highly-motivated, detail-oriented and be able to function efficiently and effectively in a fast-paced work environment.   

Minimum qualifications include excellent working knowledge of Microsoft Office, specifically Word, Excel, PowerPoint, and Outlook; the ability to work on a team and handle multiple, shifting priorities; good organizational and communication skills (written and verbal); ability to conduct online searches; and familiarity working with electronic databases and systems.

Preferred qualifications include familiarity with and knowledge of contracts, the NYS Grants Gateway and the NYS Statewide Financial System, and prior experience working in a New York State Department of Health environment, with an awareness of government agency policies and procedures. 

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