Estimated Length: 24 months M-F 7.5 HR

RequirementS

Administrative Assistant (#1):

• Completes mandatory Federal (CMS) reports, data entry and tasks required for Federal reimbursement and to maintain RO compliance with Federal nursing home performance measures for surveillance activities.
• Creates and maintains files according to Federal and NYS requirements.
• Entering Survey Data in Aspen Central Office electronic Federal reporting system
• Creating survey letters to providers, tracking survey event status in Federal system
• Processing FOIL requests by identifying, retrieving, copying pertinent documents, drafting and submitting letters to Records Access Office
• Processing and logging mail, fax, scanned documents
• Organizing, binding, filing, purging survey documents per CLIENTpolicies
• Creating electronic survey shells and preparing paper survey document packets
• Generating CON and project reports and maintain data
• Maintaining survey tracking log
• Maintaining adequate office supplies for administrative and survey staff
• Providing main reception desk coverage
• Makes call downs to providers, gathering information and reporting per CO and RO requests (ad hoc)

Administrative Assistant (#2)

• Completes mandatory Federal (CMS) reports, data entry and tasks required for Federal reimbursement and to maintain RO compliance with Federal nursing home performance measures for surveillance activities.
• Entering Survey Data in Aspen Central Office electronic Federal reporting system
• Creating survey letters to providers, tracking survey event status in Federal system
• Phone Communication with complainants, providers, public, and staff
• Processing FOIL requests by identifying, retrieving, copying pertinent documents, drafting and submitting letters to Records Access Office
• Processing and logging mail, fax, scanned documents
• Organizing, binding, filing, purging complaint survey documents per CLIENT policies
• Printing and distributing Complaint Intake reports
• Processing DLA responses by identifying, retrieving, transmitting documents, letters
• Maintaining complaint investigation tracking log
• Providing main reception desk coverage

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