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ID Location Skills $$ Job Type Status
12212 Utica, NY 13502 Executive Secretaries and Administrative Assistants DOE Contract CLOSED
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Subject=IIT Career Site/Resume for JobID=12212 (Executive Secretaries and Administrative Assistants) in Utica NY 13502 (ALL)

Estimated Length: 24 months M-F 8:00-4:30 (20 hours/week) 

Requirements

Administrative Assistants ensure the efficient operation of an office by performing a
wide range of administrative tasks related to correspondence, files, and calendar
management; work coordination; customer service; fielding of questions; information
gathering; and compilation of reports. These positions are found in virtually all State
agencies.

DUTIES

Answers telephone and gives information to callers, takes messages, and transfers
calls to appropriate individuals.
• Greets visitors or callers and handles their inquiries; or directs them to the appropriate
persons.
• Opens, reads, routes, and distributes incoming mail or other materials and answers
routine inquiries.
• Tracks and coordinates assignments.
• Sets up and manages paper and electronic filing systems.
• Uses various information technology applications such as email, database,
spreadsheets and word processing applications.
• Operates office equipment such as printers, scanners, and copiers; and arranges for
repairs when equipment malfunctions.
• Creates, maintains, and enters information into spreadsheets and databases.
• Maintains scheduling and event calendars. Schedules and confirms appointments for
clients, customers, or supervisors.
• Coordinates conferences, meetings, or special events, such as luncheons or
graduation ceremonies. Makes travel arrangements for staff. Creates and/or submits
travel expense reports for staff.
• Completes forms in accordance with agency procedures.
• Makes copies of various documents, places them in proper files, and distributes them
to appropriate staff.
• Locates and attaches appropriate files to incoming correspondence requiring replies.
• Composes, types, and distributes meeting notes, correspondence, and reports.
• Provides services to customers, such as order placement or account information.
• Reviews work done by others to check for correct spelling and proper grammar,
ensures that office format policies are followed, and recommends revisions.
• Searches for information using various sources including the internet.
• Manages projects or contributes to committee or team work.
• Mails various items including letters, reports, and promotional materials; and prepares
packages and arranges for them to be shipped.
• Orders and distributes supplies.
• Creates conference or event materials such as flyers or invitations.
• Establishes work procedures or schedules and keeps track of the daily work of
clerical staff.
• May supervise other clerical staff and provide training and orientation to new staff.
• May take meeting minutes, and/or prepare material from dictation.

 
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About IIT:

Founded in 1995, IIT is a leading provider of Workforce Solutions to Government and Fortune-1000 organizations. IIT is a winner of Inc-500 award. IIT's core services include:

  • Consulting for projects / IT Outsourcing
  • IT staffing (Contract / Temporary / Contingent / Consulting)
  • Custom Workforce Solutions
  • Recruitment Process Outsourcing (RPO)
  • Headquartered in New York, IIT has over 400 consultants deployed at Client Sites. Other IIT highlights include

  • Winner of Inc-500 award 2 consecutive years
  • Winner of Ernst & Young / USPAACC Fast-50 award 2 consecutive years
  • Winner of USPAACC Top-10 Award in the Northeast US
  • IBM Business Partner
  • Oracle Business Partner
  • Adobe Business Partner
  • NYSA Member - New York Staffing Association - Regional Affiliate of ASA / American Staffing Association
  • NYS MBE certified
  • Our Consultants love working for IIT

  • Competitive compensation
  • W2 or C2C
  • Biweekly Direct Deposit for W2 Consultants
  • Visa and Green Card sponsorship opportunities for qualified individuals
  • Local contact for you to meet and talk to anytime (not someone sitting overseas in a different time zone)
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    IIT is an Equal Opportunity Employer