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ID Location Skills $$ Job Type Status
12379 Orangeburg, NY 10962 Executive Secretaries and Administrative Assistants (2pos) DOE Contract OPEN
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Subject=IIT Career Site/Resume for JobID=12379 (Executive Secretaries and Administrative Assistants (2pos)) in Orangeburg NY 10962 (SJU)

Estimated Length: 21 months

Requirements

RCPC is looking for 2 personals. One person need to work work as the secretary for the Executive Director, Medical Service Organization and dealing with Quality Assurance. All these areas are dealing with very confidential and legal documents

Response to questions:

  1. Are both positions new or incumbent? This is for new employees.
  2. The estimated start date is for June 4th but can that change depending on Covid-19? And will it require the selected candidates to work onsite? Yes, We will work with the selected vendor.
  3. 2 addresses are listed in the bid form. Can you clarify if 1 admin asst is needed for each location or will they travel between locations? – We are looking for 2 staff, one person will be in the 2 First Avenue, Orangeburg Road Campus, no location changes. 2nd Person will be in Yonkers and working in 2 locations in the Yonkers area.
  4. What are some of the required duties or qualifications for this role? And is there a minimum level of education required? Both candidates must be fully knowledgeable of an office settings, experienced on different computer applications and able to work independently to run an office.
  5. Are both roles part-time or full-time? What are the shift hours during the day? Both are full time, Monday thru Friday, 37.50 hours, schedule can be adjustable.
  6. Considering the Covid-19 restrictions, how does OMH anticipate to conduct interviews? We can choose few candidates from resume, then interview can be scheduled for selected candidates.
  7. Is there a more detailed job description? No. We need one Medical Secretary and another person is for  Executive Director’s secretary, dealing with all professionals and arranging meeting notes and new policies
  8. Are there incumbents currently on the assignment? No.
  9. It states there are 2 resources needed, and 2 locations (Orangeburg and Yonkers).  Can you clarify, does this mean 1 resource at each location, or will there be an expectation that both resources will be traveling back and forth between locations?  Also, there is a note in the address section of the RFQ that states ‘location may change’.  Can you confirm what this means?  Is there another site the candidates might be expected to be able to travel to? No. One person will be in Orangeburg Campus. Other person will be in Yonkers location, we have 2 separate locations in Yonkers area. One person will spilt time for both area coverage. 2 miles apart.
  10. Also, just to confirm timeline, the start date is stated as 6/4/2020 and looks like it will last for just under 2 years.  Is the 6/4 start date pretty set, or is it subject to be pushed back or potentially moved earlier? Executive Director’s Secretary can be started as soon as possible and other person is possible for push back depending on the school opening. Most of the job locations are school buildings.
  11. Will both candidates be expected to float between the Orangeburg and Yonkers locations or are they each going to placed at one of the facilities? No. Only one person float between Yonkers area for coverage in 2 locations. Orangeburg person will be in same office.  

 

 
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