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ID Location Skills $$ Job Type Status
12614 Albany, NY 12226 Executive secretary: Oracle / PeopleSoft Financials 9.2, New York State fiscal operations and polici DOE Contract OPEN
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Subject=IIT Career Site/Resume for JobID=12614 (Executive secretary: Oracle / PeopleSoft Financials 9.2, New York State fiscal operations and polici) in Albany NY 12226 (NON)

Estimated Length: 12 months 7.5 or 8 hours per day, Mon-Fri., between the hours of 7:30 a.m. and 5 p.m.

Requirements

-Ability to communicate complex enhancements of a statewide enterprise system to customers and stakeholders
-Ability to convey enterprise system enhancements using a variety of media (e.g. videos, brochures, training guides)
-Ability to promote enterprise system capabilities to customers and stakeholders using a variety of media (e.g. videos, brochures, training guides)
-Experience working with Oracle / PeopleSoft Financials 9.2
-Working knowledge of New York State fiscal operations and policies
-Working knowledge of New York State agencies' business needs
-Experience working directly with agency executives to achieve organizational goals 
-Ability to perform basic HTML functions
-Understand how agencies use Oracle PeopleSoft Financials to conduct business.
-Understand and effectively communicate benefits available to agencies as a result of enterprise projects, business events, and season updates/releases.
-Write and present technical and non-technical content to a variety of stakeholder groups end users, managers, chief financial officers).
-Develop communications and reference materials/guides that support users in understanding a business process and/or policies related to state financial activities
-Perform quality assurance reviews on communications and reference materials/guides.
-Experience with Adobe Professional, SharePoint, Survey Monkey, Camtasia, Webex, and Microsoft Tools 
-Experience with graphic design. 
-Develop new and maintain existing SharePoint pages.
-Develop content, produce, and edit videos.
-Establish and implement branding and style recommendations to support a consistent end user experience.
-Draft and edit strategic written communications for high-level outreach to customers. 
-Write interesting and effective emails, flyers, letters, brochures and PowerPoint presentations.
-Prepare content for organization's internet or intranet web pages. 
-Respond to requests for information from customers. 
-Draft talking points for speakers and other Executive leaders.
-Coordinate strategic customer outreach with many partners and customer groups.
-Collaborate with project teams of lead agencies, subject matter experts, and consultants on various enterprise project communications -- such as developing and finalizing project communication plans, and coordinating the review and follow up on executive and agency high-level, outreach and communications related to those projects
-Meets deadlines in a customer orientated manner.
-Handles several assignments during the same time period, managing priorities and meeting deadlines.
 
Qualifications:
-Bachelor's degree.
-Strong written and verbal communication skills, with an ability to express complex information and concepts in a clear and concise manner relevant to the audience (e.g. State agency executives and managers, Finance Office staff, agency partners and other customers).
-Strong graphic design skills, with an ability to express complex information and concepts in a clear and concise manner relevant to the audience (e.g. State agency executives and managers, Finance Office staff, agency partners and other customers).
-Analytical ability to critically evaluate information gathered from multiple sources, understand gaps, and articulate complex information with clarity and conciseness.
-Facilitation skills to work with individuals and groups to elicit essential information; lead various meetings, trainings and other forums with customers/stakeholders
 
Software:
-Camtasia
-Email marketing platform
-Survey Monkey
-Adobe Professional (e.g. Adobe InDesign)
-SharePoint
-Webex
-Microsoft Tools
-Oracle / PeopleSoft Financials 9.2

Response to questions:

  1. Is this role currently occupied by an incumbent? There is an incumbent currently in this role.
  2. Is NYS SFS looking to keep the Incumbent who is in place? SFS is looking to fill this position with the candidate that represents the best value to the State. 
  3. Will this role be required to be on-site? Currently due to COVID this person will be working remotely, but will be expected to work on-site at our office at 1220 Washington Avenue, Building 5, Albany NY 12226 once we return to the office.
  4. Will there be options for remote work in this role? If so, please describe what tools the state will provide to do so? No, only remote until the Agency returns to the office.
  5. How will interviews be conducted for this RFQ? Interviews will be conducted via Video Conferencing, either WebEx or Microsoft Teams. Is this remote or onsite position?  Currently due to COVID this person will be working remotely, but will be expected to work on-site at our office at 1220 Washington Avenue, Building 5, Albany NY 12226 once we return to the office.
  6. What are the top 3 skills you are looking to see on the resume?
  • Ability to convey enterprise system enhancements using a variety of media (e.g. videos, brochures, training guides).
  • Understand and effectively communicate benefits available to NYS agencies as a result of enterprise projects, business events, and season updates/releases.
  • Working knowledge of NYS government fiscal policies and NYS agency business needs.
  1. What are must have technical skills?
  • For technical skills – Adobe InDesign, PeopleSoft Financials 9.2, SharePoint, Camtasia, email marketing platform.
  1. Would you require portfolio with resume? No
  2. What will the hiring process be? Once all interviews have been completed,  a decision will be determined based on the candidate who best meets the criteria as listed in the RFQ.  The candidate who is determined to represent the best value to the State will be offered the position and will be notified of a start date.
 
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