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Estimated Length: 6 months 7.5 hours a day
Requirements
Cleint is looking for up to seven Receptionist/Secretaries to be assigned to various Departments in the facility. The initial assignment will be in: Communications Department (1 position) ; Business Office (2 positions); Work Control Center (1 Position); Nursing/Staffing Office (2 positions); and Nutrition/Housekeeping (1 position). The job description for each area is attached.
**Please note that the facility may hire from two (2) to seven (7) of these positions, depending on available funding.** The assignments are subject to change throughout the term of the service dates.
Department: Communications
Number of Positions: 1
Job Duties: The staff who work in the facility's Communication Department are responsible for the operation of the Communications Desk and the facility’s mail room. At the Communications Desk, they are responsible for the screening of all patients and visitors entering and leaving the facility and entering their personal information into the Facility Visitor Management System. They must ensure that certain individuals on the facility's restricted list are not allowed in the building. They respond to all incoming calls and operate the facility's switchboard. They are also responsible for the daily distribution of facility keys and badges to per diem staff and maintaining keys to various areas (e.g., conference rooms, staffing office, central supply, rehab building, etc.) for all staff to use.
These duties play a key component in both the facility's security function and the emergency response procedures. Receptionists need to provide coverage from 7:00 AM to 8:45 PM seven days a week. The facility’s Communications Department is also responsible for operating the facility’s mail room and performing various other data entry tasks.
Department: Business Office
Number of Positions: 2
Job Duties: The individual may be responsible for: assisting in the purchasing department with obtaining quotes from vendors for supplies/equipment; compiling data for the preparation of reports; mailing and distributing checks from the patient cash system; filing paper work; sorting incoming mail; assisting with accounts payable; data entry of receipt information into computer program; and acting as the receptionist for the Business Office.
Other clerical tasks as needed.
Department: Work Control Center
Number of Positions: 1
Job Duties: Tasks related to the position are critical to the agency operations based on the fact that the WCC office utilize various computer systems and programs in order to generate the work orders for the shop staff. Individual will be are responsible for completing orders, filing them, preparing reports associate with the orders and data entry for staff and service contractors in the computerized maintenance system (4 Rivers); Vehicle scheduling-including license verification (LENS Program); Radio dispatching, Dispensing vehicle keys/gas cards/e-z passes, building keys and contractor ID badges; General office duties-filing, typing, etc.; Receipt, processing, issuing and record keeping associated with key requests; Maintaining all documents associated with state vehicle use; Record keeping and scheduling associated with all staff training, Time and attendance for all WCC staff and supervisors; Maintaining manuals relative to service contracts, generator testing, emergency light testing.
Other clerical tasks as needed.
Department: Nutrition/Environmental Services
Number of Positions: 1
Job Duties: This position includes data entry for time and attendance for employees in the departments (approximately 80), completion of food budgetary reports, costing and processing of food requests for multiple inpatient and outpatient areas in the facility, processing purchase requests and invoices, maintenance of logs and reports, processing employee training and Human Resources paperwork, completion of linen reports, maintenance of office supplies/equipment for each department.
The person would be responsible for completing daily close out procedures for the Café.
This position may assist in other areas as needed
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