IIT Jobs Database - Executive Secretaries and Administrative Assistants Job Opening in Staten Island NY

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ID	Location	Skills	$$	Job Type	Status
12903	Staten Island, NY 10314	Executive Secretaries and Administrative Assistants	DOE	Contract	OPEN
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Estimated Length: 12 months 9am-5pm M-F Requirements • Assistance to Board & Executive Director Although the incumbent has responsibilities that are agency wide, a primary role of this position is to ensure that the members of the board receive their mailings [both via email and USPS], are kept apprised of upcoming board meetings, answering their questions and providing assistance as necessary to the board members. The incumbent is responsible for assisting the executive director in completing correspondence to outside and inside entities; assists the executive director in preparing board requested summaries; assists the executive director in responding to queries from outside entities [as well as inside the agency]. The incumbent is also responsible for assisting in maintaining agency calendars. • Medical Consent Database The incumbent is responsible for keeping the database updated as well as preparing statistics on a quarterly basis and as needed. The incumbent is also responsible for maintaining a list of end-of-life requests received and responded to. Again, summaries are prepared on a quarterly basis. • Agency Case list The incumbent is responsible for keeping the database updated as well as preparing a monthly summary of case loads of each CAB representative. This information is shared both agency wide and with the board members. The updates are maintained via quarterly follow up with each representative as well as on an as needed basis. • Communication The incumbent must be able to communicate with a variety of professionals, as responsibilities include answering phones when the other administrative staff is out of the office. The incumbent is also responsible for responding to queries from outside agencies both via telephone and email when necessary. • Agency Email The incumbent is responsible for the 3 agency emails. This includes appropriate distribution within the CAB as well as providing timely and accurate response to queries received via email.

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