Estimated Length: 24 months

Requirements

The Rochester Psychiatric Center (RPC) provides psychiatric treatment and rehabilitation services that promote recovery. Services include: Adult inpatient, residential, and community support programs; adolescent residential and community support programs; and forensic inpatient programs.  RPC is looking for three Receptionist/Secretaries to be assigned to various Departments in the facility.  The initial assignment will be in the facility's Communications Department (2), Business Office (1).    The job description for each area is attached.  The assignments are subject to change throughout the term of the service dates.

The Receptionist/Secretaries must complete RPC's Contracted Personnel Requirements, prior to commencing work.  The selected vendor must agree to a Business Associate Agreement prior to the award.  

Receptionist positions in the Communications Department the shifts will vary and can be assigned at any time during the Department’s operating hours (7:00 am – 8:45 pm, 7 days a week)

Department: Communications
Number of Positions: 2
Job Duties: The staff who work in the facility's Communication Department are responsible for the operation of the Communications Desk and the facility’s mail room. At the Communications Desk, they are responsible for the screening of all patients and visitors entering and leaving the facility and entering their personal information into the Facility Visitor Management System. They must ensure that certain individuals on the facility's restricted list are not allowed in the building and other individuals on the list are not allowed to bring property into the building. They respond to all incoming calls and operate the facility's switchboard. They are also responsible for the daily distribution of facility keys and badges to per diem staff and maintaining keys to various areas (e.g., conference rooms, staffing office, central supply, rehab building, etc.) for all staff to use. These duties play are a key component in both the facility's security function and the emergency response procedures. Receptionists need to provide coverage from 7:00 AM to 8:45 PM seven days a week. The facility’s Communications Department is also responsible for operating the facility’s mail room and performing various other data entry tasks.

Department: Business Office
Number of Positions: 1
Job Duties: The individual may be responsible for: completing work for patient accounts; cashier duties; processing client payroll; assisting in the purchasing department with obtaining quotes from vendors for supplies/equipment; compiling data for the preparation of reports; mailing and distributing checks from the patient cash system; filing paperwork; sorting incoming mail; assisting with accounts payable; data entry of receipt information into computer program; and acting as the receptionist for the Business Office.
Other clerical tasks as needed.

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