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ID Location Skills $$ Job Type Status
13680 White Plains, NY 10601 Administrative Assistants DOE Contract OPEN
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Subject=IIT Career Site/Resume for JobID=13680 (Administrative Assistants) in White Plains NY 10601 (SAN)

Estimated Length: 24 months Monday-Friday; 9:00AM-5:00PM

Requirements

The Client for the Protection of People with Special Needs is seeking proactive candidates with a
background in administrative work with the ability to handle time-sensitive projects and urgent requests. It is preferred that the candidates have a strong background in administrative work. Candidates must be task oriented and have a high attention to detail, as well as the ability to multitask and efficiently work well under demanding time constraints and high demand projects.
Candidates must be able to work independently AND as part of a team to communicate effectively with others. Working knowledge of computer programs/systems must include Microsoft Office (Word, Excel, Outlook).
The successful candidate will be reporting directly to the Executive Director of the Client for the
protection of People with Special Needs, the Executive Secretary duties include, but are not limited to:

 

  • Complete a broad variety of administrative tasks for the Executive Director: managing an active calendar of appointments; completing expense reports; composing and preparing  correspondence regarding sensitive and often confidential matters; arranging complex and detailed travel plans, itineraries, and agendas; and compiling documents for travel-related meetings.
  • Work closely and effectively with the Executive Director to keep well informed of upcoming commitments and responsibilities, following up appropriately
  • Compose, type, and distribute meeting notes, correspondence, and reports.
  • Manage office telephone line for Executive Director.
  • Accompany and travel with Executive Director to various presentations/meetings throughout NYS.
  • Open, read, route, and distribute incoming mail or other materials; answer routine letters; and prepare and mail items.
  • Set up and manage paper and electronic filing systems; and use various information technology applications such as email,  database, and word processing applications.
  • Coordinate internal and external presentations for review.
  • Assist in execution of special projects/initiatives.
  • Schedule and set up meeting spaces as needed.
  • Coordinate technology needs for Executive Director as needed.
  • Communicate on behalf of the Executive Director on issues that arise, both internal and external.
  • Work with the Executive Director to assist in editing of reports.
  • Create, maintain, and enter information into databases.
  • Schedule Advisory Council meetings, subcommittee meetings and travel arrangements for Council members.
  • Perform other duties as assigned.
     

 

 

 
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About IIT:

Founded in 1995, IIT is a leading provider of Workforce Solutions to Government and Fortune-1000 organizations. IIT is a winner of Inc-500 award. IIT's core services include:

  • Consulting for projects / IT Outsourcing
  • IT staffing (Contract / Temporary / Contingent / Consulting)
  • Custom Workforce Solutions
  • Recruitment Process Outsourcing (RPO)
  • Headquartered in New York, IIT has over 400 consultants deployed at Client Sites. Other IIT highlights include

  • Winner of Inc-500 award 2 consecutive years
  • Winner of Ernst & Young / USPAACC Fast-50 award 2 consecutive years
  • Winner of USPAACC Top-10 Award in the Northeast US
  • IBM Business Partner
  • Oracle Business Partner
  • Adobe Business Partner
  • NYSA Member - New York Staffing Association - Regional Affiliate of ASA / American Staffing Association
  • NYS MBE certified
  • Our Consultants love working for IIT

  • Competitive compensation
  • W2 or C2C
  • Biweekly Direct Deposit for W2 Consultants
  • Visa and Green Card sponsorship opportunities for qualified individuals
  • Local contact for you to meet and talk to anytime (not someone sitting overseas in a different time zone)
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    IIT is an Equal Opportunity Employer