Estimated Length: 24 months Mon -Fri, 8-4 :30 PM

Requirements

Min Qualifications: 
Clerical Experience is preferred but not required.  

•  Maintain/file documents in records so they remain updated and easily accessible
•  Sort and distribute incoming mail and prepare outgoing mail (envelopes, packages, etc.)
•  Answer the phone to take messages or redirect calls to appropriate colleagues
•  Utilize office appliances such as photocopier, printers etc. and computers for word processing, spreadsheet creation etc.
•  Perform data entry
•  Greet and direct visitors when they arrive at the buildings
•  Monitor stocks of office supplies (paper clips, stationery etc.) and report when there are shortages
•  Perform work critical to health and safety of patients
•  Perform other office duties as assigned
•  Maintain unit calendars for visits and medical appointments

• Design clerical processing procedures.
• Gather, compile, and prepare data from manual or automated files and other sources for various reports, publications, records, or other external or internal communications.
• Respond to questions concerning the operation of the unit or program area.
• Write responses to correspondence.
• Resolve work problems.
• Review forms and applications and make appropriate determinations.
• Coordinate arrangements for meetings, courses, and other gatherings arrange for rooms, take attendance, and insure that appropriate materials and equipment are available.
• Perform some oversight activities to ensure that subordinate staff has appropriate resources, is properly trained, and performs high quality work that meets all applicable standards.  Supervisory responsibilities may involve performing the following tasks.
• Plan work and determine how it will be performed.
• Assign work to staff and assure necessary coverage for assignments and office. 
• Provide subordinates with specific instructions concerning the preparation of documents, processing of materials, and maintenance of records. 
• Provide subordinates with standard formats for the preparation of documents and reports using available software packages. 
• Provide training in the use of work equipment, and office and agency procedures.

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