IIT Jobs Database - Executive Secretaries and Administrative Assistants (2 pos) Job Opening in Albany NY

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ID	Location	Skills	$$	Job Type	Status
14063	Albany, NY 12223	Executive Secretaries and Administrative Assistants (2 pos)	DOE	Contract	OPEN
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Estimated Length: 24 months 9am-5pm M-F, no state holidays Normal working hours for this position are currently set at 9:00 - 17:00. These hours are subject to change with minimal notice but will always consist of an eight-hour shift between the hours of 8:00- 18:00. Requirements · Selected applicant must complete a background questionnaire, confidentiality agreement and submit to a fingerprint check. · Demonstrates excellent interpersonal and communication skills; ability to interact with supervisors, employees and the public. Works well in a professional, team-oriented office setting. · Required computer skills include word processing and spreadsheet proficiency, and experience with computerized case management systems. · Multi-tasks, plans, organizes and prioritizes work effectively. DUTIES AND RESPONSIBILITIES · Prepares documents neatly, accurately and in a timely manner. Edits and prioritizes documents. Formats documents according to generally accepted guidelines. · Fields and routes telephone calls. Communicates with the public, state agencies and other law enforcement agencies on the telephone and in person. · Schedules appointments, meetings, interviews and trainings for staff and logs and monitors all entries in the office calendar. · Distributes correspondence to staff and ensures correspondence is processed and tracked in a timely manner. · Assist other departments as necessary including the IT Department (support and/or troubleshooting under the direction of the IT department), and the Finance and Budget Department (filing, data entry, etc. under the direction of the department) · Assist in the overall upkeep of the office (some light moving/maintenance/housekeeping work, in addition to coordinating with building maintenance and janitorial staff). · Performs other duties as assigned.

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