Estimated Length: 6 months 9AM to 5:30PM, 37.50 billable hours per week

Requirements

SECTION 2:  Summary of Position

Executes sourcing strategies in line with overall business objectives and supports category management methodologies.  Utilizes demand management to assess and prioritize internal customer requisitions, typically of a mid to high-level complexity and dollar value, primarily leveraging RFP go-to-market strategies for an assigned portfolio of categories.  Responsible for contract creation, administration, and supplier management through contract lifecycle.  Works collaboratively with Project Managers, Legal, and other functions as necessary to drive business value, cost savings, and efficiencies.

SECTION 3:  Dimensions of Position

This position is responsible for the execution of sourcing requisitions as assigned by the Procurement Director and is expected to process multiple active requisitions simultaneously, anticipating varying degrees of complexity and value.  In addition, the role continues to own related executed contracts including change orders through to closeout and/or renewal. 

SECTION 4:  Accountabilities

Sourcing:

• Reviews and processes requisitions of mid to high-level complexity, high dollar value , criticality and priority independent, using a variety of procurement methods such as processing change orders, bids, discretionary / set-aside purchases, and RFPs.
• Proactively seeks opportunities to consolidate business requirements to leverage spend and create opportunities to create value and cost savings. 
• Utilizes demand management to proactively control and track business unit requirements and internal purchasing operations and eliminate waste.
• Collaborates with Project Managers and internal stakeholders to validate SOW content is appropriate and complete.
• Leads cross-functional meetings and collaboration activities across multiple stakeholders.
• Produces high quality award recommendations, summary documentation, or system reference information for each requisition, ensuring detailed spend information is available for future reference.
• Drafts and distributes RFP documentation in accordance with applicable policies and procedures.
• Prepares Board approval paperwork and performs due diligence for requisitions that exceed defined dollar thresholds.
• Drives the RFP process from development through to completion in a timely manner.
• Initiates advertising for requisitions that exceed defined dollar thresholds as required and identifies potential suppliers.
• Evaluates RFP responses, ensuring they are compliant with Client policies, including pricing analysis.
• Negotiates on the behalf of the Client to achieve desired technical and cost objectives.
• Manages award process which includes but is not limited to performing background checks, verifying insurance coverage, obtaining Client Diversity office approval as applicable, collaborating with Legal on contract execution.
• Coordinates distribution and collection of required government forms to awarded supplier.
• Secures relevant market intelligence as required to gain further insight on market trends.

Contract Management and Administration:

• Partners with stakeholders and legal teams to negotiate contracts in a timely manner, ensuring inclusion of appropriate commercial and operational terms.
• Develops recommendations for award based upon agreed upon criteria.
• Manages the full contract life cycle, including execution, change management, issue resolution, renewal, and close out.
• Monitors contracts on a routine and as-needed basis to confirm goods and services were delivered and priced as planned, ensures continued compliance to Client  standards, policies, and procedures.
• Maintains organized records of procurement activities for compliance and record keeping purposes.  

Performance Indicators:

• Meets savings and value creation targets.
• Meets diversity spend targets for assigned scope.
• Meets agreed stakeholder requirements.
• Achieves high percentage of events planned versus executed.
• Executes assigned requisitions in a timely fashion.

SECTION 6:  Nature and Scope

A.        CHALLENGES:  

• Government regulations that impact timelines and extend delivery dates.
• Gaining consensus across multiple agencies and key stakeholders.
• Unforeseen urgent requisitions that trigger re-prioritization of work plans.
• Incomplete visibility to historical spend and future demand.

B.        DECISION-MAKING AUTHORITY: 

• Interpret all agency procurement guidelines to determine what procurement requires board approval and has a basic understanding of legal and contractual procedures.
• Determines how guidelines and rules apply to different procurement activities.

C.        BUSINESS RELATIONSHIPS THAT FACILITATE PROBLEM RESOLUTION: 

• Develops and manages key internal business relationships with key stakeholders and project managers.
• Collaborates with internal business partners in the Legal, DDCR, Inventory Management, Finance, and Accounts Payable departments to ensure Client's procure to pay lifecycle is working efficiently.
• Manages supplier relationships, ensuring the Client continues to be in a position to obtain optimum goods and services through the life of the contract or subsequent renewals.
• Leverages the Client Procurement Department’s Operations and Support Team for category analysis research, report creation, and IT systems support.
• Keeps immediate supervisor informed and seeks advice and support as needed.

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