Estimated Length: 10 months M - F; 9:00am - 5:00pm

Requirements

Answer office phone lines and provide information, support, and crisis intervention to callers in need of gender-based violence services. Transfer calls to appropriate individuals and take messages if required.
Greet office visitors, handle inquiries, or direct them to appropriate staff persons.
Efficiently utilize various program databases and applications including the Microsoft Office Suite.
Create, maintain, and enter information into spreadsheets and databases.
Operate, maintain, and schedule repairs for office equipment such as printers, scanners, and copiers.
Compose, type, and distribute meeting notes, correspondence, reports, and various other documents.
Assist program staff with meeting and events planning and coordination to include arranging for venues, catering, technology and any other items which may be needed. 
Assist with on-boarding and off-boarding of new hires and departing employees.
Review and revise draft documents to ensure proper spelling, grammar, and confirm office policies are followed.
Research information using various sources including the Internet.
Mail various items including letters, reports, and promotional materials. Prepare packages and arrange for them to be shipped.
Organize and manage paper and electronic filing systems.
Order and distribute office supplies.
Serves as back-up for the Executive Assistant to the Executive Director.
Performs other duties as assigned.

Minimum Qualifications: 
High school or equivalency diploma and two years of experience in administrative support, which includes use of office software, provision of customer service, business writing and administrative management.

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