Estimated Length: 12 months Mon - Fri, 7.5 hr day w 30 min lunch

Requirements

The Administrative Assistants will be responsible for providing administrative and clerical support for high-level executives, as well as various program area staff, fellows and/or interns. Performs numerous duties, including scheduling, drafting correspondence, emailing, routing callers and answering routine questions and requests. 

DESCRIPTION OF JOB DUTIES: Duties include but are not limited to:

1) Provide administrative support to various HESC executives including, but not limited to Audit Director, Counsel's Office, Grants and Scholarships Director, Communications Director and/or the Finance Director 
2) Undertake daily administrative tasks to ensure the functionality and coordination of each business unit’s activities
3) Maintain executives’ agendas and assist in scheduling meetings 
4) Assist with event planning including coordinating of resources, setting up meetings in online platforms, prepare meeting         agenda and notes. 
5) Manage shared mailboxes and create well-crafted responses to inquiries.  Coordinate responses to requests for information and ensure timely responses. Identify matters of top priority for proper handling
6) Respond to inquiries for marketing materials. Prepare materials for distribution and ensures they are delivered in an efficient and timely manner.
7) Draft communication on behalf of Directors and team members
8) Prepare, process, update, and compile routine documents, records, reports.  Drafts presentations.
9) Manage and coordinate travel arrangements, including the preparation of travel requests and vouchers.  Assist in processing travel reimbursements.
10) Assist with on-boarding new employees
11) Research new tools and products and costs associated with the purchasing of marketing materials, equipment and supplies. Complete purchase request forms and other related documentation. 
12) Receive and screen phone calls, Respond to inquiries and route callers to appropriate staff members
13) Other duties as assigned

Founded in 1995, IIT is a leading provider of Workforce Solutions to Government and Fortune-1000 organizations. IIT is a winner of Inc-500 award. IIT's core services include:

Headquartered in New York, IIT has over 400 consultants deployed at Client Sites. Other IIT highlights include

Our Consultants love working for IIT

Follow us on LinkedIn or Twitter or Facebook

IIT is an Equal Opportunity Employer