IIT Jobs Database - Executive Secretaries and Administrative Assistants Job Opening in Albany NY

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ID	Location	Skills	$$	Job Type	Status
16247	Albany, NY 12234	Executive Secretaries and Administrative Assistants	DOE	Contract	OPEN
If you are unable to click on links above to submit resume, you may email your resume to *jobs@iit-inc.com* *Subject=*IIT Career Site/Resume for JobID=16247 (Executive Secretaries and Administrative Assistants) in Albany NY 12234 (AKU)
Estimated Length: 4 months Monday - Friday/9:00 AM - 5:00 PM Requirements Due to a number of outstanding vacancies the office is lacking in support staff to assist with daily operations, customer service and day to day tasks. The inclusion of a temp will help increase overall productivity and increase response time to customers' requests for assistance. The job duties are as follows: - Ensure that telephone coverage is maintained throughout the work day. Ensure that callers are connected with the appropriate person within the Charter School Office (CSO) or the Department. Respond to phone messages within 24 hours or the next business day. - Management of written correspondence-sort. track and distribute mail to appropriate staff; prepare written correspondence to be sent under Director's signature; appropriately formatted on office letterhead: file documents under charter school as requested. - Log all correspondence in, including the day it was received. and ensure it reaches the applicable contact. Ensure all office correspondence is properly formatted and sent in a timely manner. - Manage all electronic correspondence in a timely manner and office files, electronic or otherwise, organized, accurate, and up to date. - Make travel arrangements and organize staff receipts - Ordering-place work orders for office equipment, telephone and software for current and new staff. - Assist in the establishment of office procedures. including the design of filing systems; implementing policies and maintaining efficient work flow; resolving day-to-day operational problems; organizing, expediting, and following up on projects; coordinating information flow.

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