Estimated Length: 12 months Hybrid M -F

Requirements

General Description:

Planning Project Coordinator 

Duties and Responsibilities:

• Oversee [and directly perform field work, as needed] utilization studies, space needs analyses, programming, and feasibility studies throughout Client locations across New York City.  Involves physical, in-person work and the ability to travel throughout all of New York City.
• Participate in the creation detailed project timelines, schedules, staff assignment lists.  Organize data and coordinate other team members’ work.
• Participate and in the management of a team (approximately 4-10 staff), coordinating their schedules, deliverables, reports, etc.
• Act as a “field manager”, balancing the management of staff, coordination with campus users, direct participation in field work.
• Ability to report on work, recommend procedural, scheduling, staff changes to meet deadlines.
• Managing and updating the space inventory system, working with facilities lifecycle assessment for all Client. 

• Architectural, Interior Design, Planning, Business or related education, experience, or background
• Familiarity with:
o Project Management and scheduling Software (ex: Microsoft Project)
o AutoCAD
o Word, PowerPoint, Excel, Teams
o Adobe Suite (Acrobat Pro, Photoshop, InDesign, Illustrator)
• Ability to work under existing, as well as create new, project schedules and plans.
• Ability to manage a project and a team, working to achieve project goals independently with that team.
• Ability to shift between working independently and setting internal goals, to working closely with a small team.

Experience

• Minimum 2 years Project Management/Coordination experience, ideally with large institutions
• Experience working in and managing a diverse team environment

Preferred Qualifications: 
• Certification from a recognized Planning Organization.
• Planning experience in a New York State publicly funded organization.

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