Estimated Length: 24 months M-F/ 9am to 5pm/ 35hrs per week

Requirements

General Information – University Human Resources 

Client is responsible for developing and implementing University Human Resources guidance, standards, rules, and regulations.  University Human Resources enforces federal, state, and local employment laws and mandates to ensure compliance with the Board of Trustees Policies and procedures regarding employment, including affirmative action and equal opportunity employment.  University Human Resources operates a shared university service which includes benefits, payroll, workers compensation, advisory services, and programmatic leadership.  University Human Resources services approximately 40,000 full and part time employees through the University.  
 

General Information – University Payroll

University Payroll ensures all employees, approximately 40,000 are paid accurately, on time, and are provided with the highest level of customer service while adhering to Client and regulatory policies and guidelines.  University Payroll manages Payroll operations for the Senior Colleges and the Community Colleges, both of which have unique policies and practices.  University Payroll are the liaisons and partner between the campus Payroll teams and the New York Office of the State Comptroller and the New York City Financial Information Services Agency and Office of Payroll Administration.  
University Payroll independently implements and manages unique and complicated personnel and human resources rules, regulations, and programs with discretion and independence to complete necessary job duties.  
University Payroll sets and formulates Payroll specific policy and is significantly engaged in the administration of Payroll provisions of Collective Bargaining Agreements demonstrating discretion and independence.  

Minimum Qualifications 

Bachelor’s Degree

Must have Payroll Experience of a minimum of 3 years

HR experience is a plus

Preferred Qualifications

1. Working knowledge of federal, state and city laws and regulations impacting payroll operations. 

2. Knowledge of Client titles, classification systems, and coding structures in either NYC or NYS payroll systems.

3. Strong analytical, evaluative, technical, and research skills to work with various information systems to audit payroll and create reports

4. Experience creating and running queries in NYS OSC PSQuery systems (PeopleSoft) and NYC CHRMS query system.

5. Proficiency using computers and standard office applications, especially MS Excel, Access, Word, and PeopleSoft programs.

6. High degree of professionalism and personal integrity to maintain confidentiality.

7. Detail-oriented, self-directed, and motivated with the ability to work effectively and collaboratively in a team setting with diverse staff of all levels.

8. Strong organizational skills with the ability to manage multiple assignments and conflicting priorities and meet strict deadlines in a dynamic and demanding customer-focused environment.

Tasks, Responsibilities, and Duties

In a confidential and independent capacity and in direct support of the Higher Education Officer and the Associate Higher Education Officer of University Payroll who formulate, develop, and implement policy and are responsible for the administration of Payroll specific provisions of Collective Bargaining Agreements, the University Payroll Coordinator is assigned the following non exhaustive list of job tasks, responsibilities, and duties:

1. Using independent discretion, employee must prioritize and structure workload to timely transmit and audit relevant data submitted from different entities throughout the University.  Must consistently apply policy and administer applicable Collective Bargaining provisions when transmitting and auditing data. 
2. Collectively and in partnership with Human Resources Business Partners through the University must administer and support the administration of Payroll policy and Collective Bargaining Agreements for compliance.  
3. Independently identifies and improves customer service and client interaction with University Payroll by timely adapting processes.
4. Uses judgement and understanding when managing dissatisfied employees and clients. Selects appropriate course of action to resolve complaints and negative interactions. 
5. Prepares and processes Payroll by applying application policy, regulation, and Collective Bargaining Agreement.  Employee sets workflow to achieve mission.  Conducts a detailed analysis and report to confirm accurate and appropriate payroll processing. 
6. Reviews and implements Collective Bargaining Agreement and New York State and New York City Payroll Bulletins for the accurate processing of Payroll. 
7. As a subject matter expert in the processing and management of Payroll, processes special and unique transactions such as corrections to tax forms, replacement of paychecks, issuing refund checks to New York State and New York City, and correcting duplicative payments.   Using applicable Collective Bargaining Agreements and regulation, employee independently recalculates payment to ensure the affected employee gets the correct payment, deduction, or tax. 
8. Collaborates and assists Managers with Payroll audits to ensure Collective Bargaining Agreement deadlines are met throughout the multiple Payroll Systems. 
9. Conducts a detailed analysis and audit to implement Collective Bargaining Agreements timely and accurately

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