Estimated Length: 12 months M-F 9:00-5:00

Services may be extended for up to a total of two years at the same rates

Requirements

Must provide High Level administrative support by conducting research,preparing reports and handling information requests in addition to performing clerical functions such as preparing correspondence,arranging conference calls and scheduling meetings. Knowledge of office administration and management, proper grammar,punctuation and spelling. Business communications and ability to take notes is necessary. May act as immediate supervisor's personal representative in dealing with public and in routine contact with other State executives, perform special assignments,studies and routine administrative functions as specifically directed; screen incoming correspondence, refer to appropriate staff and follow up to assure timely response.

AND

Duties
• Logging payment requests into SharePoint, completing preliminary review of paperwork to ensure completeness based on written procedures.
• Tabulation of figures on invoices and payment requests.
• Prepare and run reports from various databases.
• Create new Excel spreadsheets or manipulate existing Excel spreadsheets to meet office staff needs.
• Managing user access to an online application portal, communicate with potential applicants related to access.
• Preparation of letters, memos, written procedures and other documents as needed;
• Using Microsoft Word to prepare template documents, proofreading and editing written materials, using advanced formatting to add Index/table of contents to documents.
• Monitoring shared Outlook mailboxes, saving documents electronically and routing to appropriate staff;
• Support office with administrative responsibilities as needed.

Qualifications
• At least two years’ experience in a fast-paced office performing support staff tasks (i.e. answering phones, creating written materials & forms, processing paperwork & electronic records, filing.) 
• Experience handling sensitive documents and confidential information with discretion.
• Candidate must be familiar with Microsoft Office including significant skills and experience in Microsoft Word and Excel, and experience using SharePoint, shared calendars, and scheduling tools in Outlook. 
• Candidate must also be comfortable with creating spreadsheets for data management. 
• Ability to work alone/or away from staff (trustworthy). 
• Excellent organizational and communication skills are essential. 
• Ability to work effectively with members of an existing administrative team and grant project managers. 

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