IIT Jobs Database - Executive Secretaries and Administrative Assistants Job Opening in Albany NY

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ID	Location	Skills	$$	Job Type	Status
16817	Albany, NY 12226	Executive Secretaries and Administrative Assistants	DOE	Contract	OPEN
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Estimated Length: 12 months M-F 9a-5p Requirements Reporting to the Unit Director, the incumbent of this position will serve as the lead support person in the Unit, responsible for ensuring the smooth flow of operations between their respective Unit and all other Units within the client. Duties include, but are not limited to: • Manage the office calendar and the Director’s daily schedule by independently scheduling, confirming, and canceling meetings and appointments with staff, agency program managers and business units, and all other parties. Ensure schedules are up to date and reliable. • Receive and review all incoming and outgoing forms, correspondence for accuracy and completeness. • Develop office document templates including formats for letters, memoranda, facsimiles, and travel itineraries, etc. • Contact external customers (Contractors, Vendors), client agencies and consultant field staff reviewing and securing required reporting forms and monthly reports. • Input all forms and correspondence and distribute to appropriate staff and program areas. • Produce and edit correspondence and documentation for the Director’s review and signature. • Coordinate the collection of data necessary to respond to inquiries from the Executive Chamber, the State Attorney General’s office, Office of the State Inspector General, Office of the State Comptroller, State Division of the Budget, and other public and private entities. • Screen visitors and telephone calls for appropriate routing. • Respond to questions, research problems, and determine resolution; communicate and interpret agency policy and procedures; refer more difficult calls to appropriate staff; follow-up when necessary. • Generate technical reports on a regular basis.

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