Estimated Length: 24 months M-F 37.5 hrs per week, 9-5 negotiable 

Requirements

Minimum Candidate Qualifications:

The candidate must have a minimum of:

1. Three-years’ experience working directly for a person in an executive position as an administrative assistant;
2. Three-years of administrative assistant experience in the financial or legal sectors; and
3. Eligible to work in New York State.

Job Description and Required Services:

• Must provide high-level administrative support by conducting research, preparing statistical reports;
• Handle information requests;
• Perform clerical functions such as preparing correspondence, receiving visitors, arranging conference calls, schedule meetings and organization of travel and travel reimbursement;
• Knowledge of office administration and management; proper grammar, punctuation, and spelling; business communications and ability to take notes is necessary;
• May act as Chief Attorney’s personal representative in routine contacts with other State business units;
• Perform special assignments, studies and routine administrative functions as specifically directed;
• Screen incoming correspondence, refer to appropriate staff, and follow up to assure timely response; and
• Perform related duties as required.

In addition, the candidate must possess and/or have the ability to:

Work individually and as part of a team.

• Track and manage reporting projects without daily oversight.
• Excellent verbal communication, writing, and interpersonal skills.
• Strong project management skills, including experience managing multiple time-sensitive, complex projects simultaneously.
• Detail-oriented with the ability to organize and prioritize tasks effectively in a fast-paced environment.
• Proficiency with Microsoft 365, including working experience with Teams and Excel.
• Manage varied tasks as assigned by the Chief Attorney.

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