Estimated Length: 9 months Daily Hours- 8:30am- 4:30pm w/ half-hour lunch(7.5 hrs daily), no OT but there is flexability

Desired Requirements

• Data entry/clerical skills,
• Knowledge of regulatory statues,
• Appropriate Terminology
• E-mail/telephony skills
• Knowledge of Agency Policy
• Justice Center requirements
• Jonathan’s Law
• Part 624 and 625 regulations. 

Responsibilities

• Receives the client's 148, Report of Actions Taken; 
• Completes a quality assurance check and oversees any required edits prior to sending the report to the Individual’s advocate or qualified person.  The volume of the client's 148 reports mirrors the number of incident reports, 350 to 400 of the client's148 Reports per year. 
• Completes data entry as necessary. Assists in tracking the completion of initial protections, investigative recommendations, and Special Review Committee recommendations.  
• Completes and uploads the client's form 161 - Corrective Action Plan Forms. 
• Reviews, provides feedback, and uploads the client's 162 Report of Death form.
• Uploads documents and completes incident closures in the Incident Report and Management Application.
• Responsible for the Archive Project, entailing organizing several decades worth of incident reports, supportive documents, and other paperwork collected by QM. This includes knowledge of and adhering to the retention schedule guidelines.
• Will be cross trained in the Health Information Management Department and assist the Health Facilities Management Assistant with records management to include:
• Based on the client's Retention Schedules, purge, organize and archive clinical files for individuals served by the client. 
• Assist in the coordination of the transmission of individual historical records form the houses, regional offices, etc. to medical records (notify staff when and how to send in records)
• Consolidate records from other storage areas on campus to HIM department; Intake records from houses and other facilities that have been closed. 
• Maintain, file, and organize individual medical and clinical records. 
• Ensure that all records are organized by individual, TABS number and date order. 
• Sort by Individual, check status in TABS, place records in folders, place individuals name and TABS ID on folders, File in records storage by TAB number.
• Retrieve and organize medical and clinical records that are pending litigation.
• Locate and retrieve files for individuals who are deceased. 
• File records in death boxes. 
• Enter death record information into the RMS system. Record death records into the Record Locator. 

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