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ID Location Skills $$ Job Type Status
13579 Albany, NY 12255 Executive Secretaries and Administrative Assistants DOE Contract OPEN
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Subject=IIT Career Site/Resume for JobID=13579 (Executive Secretaries and Administrative Assistants) in Albany NY 12255 (SAN)

Estimated Length: 9 months M-F 9am-5pm


This position is responsible for providing a wide range of administrative and clerical support activities for high-level executives in Client's Albany office.  Duties include:
1. Maintain executives' agendas, schedule meetings and assist in planning appointments, board meetings, conferences etc. 
2. Coordinate office management activities, including supplies, equipment and space modifications.
3. Meet and greet visitors.
4. Receive and screen phone call; routing callers to appropriate staff members.
5. Coordinate responses to information requests and ensure pertinent information is included.
6. Prepare and/or review reports, correspondence or presentations.
7. Identify matters of top priority for proper handling.
8. Handle confidential emails, reports, documents and/or other types of material and information ensuring they remain secure. 
9. Ensure timely responses to incoming requests or correspondence.
10. Schedule meetings, including travel arrangements, preparation of travel requests and vouchers as needed.
11. Organize, expedite and follow up on projects and outstanding inquiries.
12. Operate equipment which requires the skilled use of a standard alpha numeric keyboard to produce correspondence, reports and other agency documents. 
This position requires the ability to remain professional when dealing with internal and external stakeholders; to manage and prioritize multiple assignments; to work under pressure and adjust to a diverse working environment; to maintain accuracy and attention to detail when completing individual and multiple assignments; to work independently and carry out a variety of critical and time sensitive projects without detailed instructions; to monitor and track pertinent activities; to maintain the confidentiality of sensitive and confidential information obtained through the course of completing assignments and personnel related issues/projects; to be flexible in adapting to changes in priorities/assignments, and other interruptions which may impact pre-established timelines and courses of action for completing projects; to use tact and diplomacy when dealing with the needs, problems, and/or concerns of agency personnel or individuals from outside the agency; to clearly communicate ideas and information orally to various levels of audiences; knowledge of proper spelling, grammar, punctuation, and sentence structure to ensure written materials prepared and/or reviewed are complete, concise, and error-free; comfort and skill with technology is essential.   



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About IIT:

Founded in 1995, IIT is a leading provider of Workforce Solutions to Government and Fortune-1000 organizations. IIT is a winner of Inc-500 award. IIT's core services include:

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    IIT is an Equal Opportunity Employer