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ID Location Skills $$ Job Type Status
13783 Albany, NY 12223 Executive Secretaries and Administrative Assistants DOE Contract OPEN
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Subject=IIT Career Site/Resume for JobID=13783 (Executive Secretaries and Administrative Assistants) in Albany NY 12223 (SAN)

Estimated Length: 6 months M-F/9am-5pm


Duties include, but are not limited to:
• Using the computer, put draft documents and presentations into final form.  Edit documents and presentations for correct grammar, usage and style. Requires proficiency with Microsoft Word and Microsoft PowerPoint
• Answer phones and route calls
• Draft routine correspondence. Collect background materials and attachments and ensure that they are included with correspondence
• Make copies of documents as needed
• Intake employee appeals by opening correspondence, creating files and scanning documentation into case management system
• Manage records and produce correspondence regarding various programs administered by GOER
• Open, review and distribute mail in accordance with staff assignments.  Pull files and provide relevant material to accompany mail.
• Arrange for special mail pick-up and deliveries 
• Maintain calendars for staff, schedule meetings and appointments and resolve scheduling conflicts
• Make travel arrangements and prepare travel vouchers and other travel-related forms
• Arrange for meetings, by arranging for space, notifying and registering participants and prepare handouts and background material
• Schedule meetings in agency conference rooms and via WebEx.  Function as primary contact for meeting arrangements (furniture, equipment) for executive conference room
• Make sure scheduled visitors entered in visitor management system
• Greet visitors and direct them to meeting locations
• Monitor physical condition of offices and contacts janitorial services and building maintenance staff to arrange for cleaning and repairs
• Maintain the office supply inventory and orders supplies as necessary

Minimum Qualifications:
• High School Diploma
• Minimum four years of experience in program support role or Administrative Assistant for multiple staff with varying job responsibilities
• Highly proficient in the use of Microsoft Office including Word, Excel and Power Point 
• Excellent organizational, interpersonal, customer service and written communication skills
• Ability to work as part of a team and independently
• Ability to deal with multiple priorities and competing deadlines
• Attention to detail a must


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About IIT:

Founded in 1995, IIT is a leading provider of Workforce Solutions to Government and Fortune-1000 organizations. IIT is a winner of Inc-500 award. IIT's core services include:

  • Consulting for projects / IT Outsourcing
  • IT staffing (Contract / Temporary / Contingent / Consulting)
  • Custom Workforce Solutions
  • Recruitment Process Outsourcing (RPO)
  • Headquartered in New York, IIT has over 400 consultants deployed at Client Sites. Other IIT highlights include

  • Winner of Inc-500 award 2 consecutive years
  • Winner of Ernst & Young / USPAACC Fast-50 award 2 consecutive years
  • Winner of USPAACC Top-10 Award in the Northeast US
  • IBM Business Partner
  • Oracle Business Partner
  • Adobe Business Partner
  • NYSA Member - New York Staffing Association - Regional Affiliate of ASA / American Staffing Association
  • NYS MBE certified
  • Our Consultants love working for IIT

  • Competitive compensation
  • W2 or C2C
  • Biweekly Direct Deposit for W2 Consultants
  • Visa and Green Card sponsorship opportunities for qualified individuals
  • Local contact for you to meet and talk to anytime (not someone sitting overseas in a different time zone)
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    IIT is an Equal Opportunity Employer