Estimated Length: 12 Months Work hours:37.50 Est. OT Hrs/Wk:
*PLEASE NOTE THIS POSITION WILL ALLOW CONSULTANT TO WORK REMOTELY. HOWEVER, AS A PROJECT MANAGER, THE CONSULTANT NEEDS TO BE LOCAL TO NYC AND ABLE TO TRAVEL TO OUR OFFICE WITHOUT ISSUE, AS NEEDED (AT THEIR OWN EXPENSE).
SUMMARY OF THE FUNCTION/ROLE:
The Capital Projects Unit is seeking (3) three temporary consultants with the ability to study master plans, SOWs and RFPs of capital projects and identify, quantify, document, and time-box all IT resources needed for each project. Time boxing is across all phases, Planning, Design, Build and Support. Ability to request and acquire resources needed and ensure that all IT requirements, deliverables (in house and vendor) are defined, such as project plans, product designs, functionality, drawings, diagrams, installation guides, source code, etc. Ensure that all IT requirements and deliverables are instantiated in the Master Plan, SOW and RFP where appropriate. Ensure that all IT requirements and deliverables are current and up to date with IT Standards, Policies and Procedures. Ensure that IT resources are acquired, deployed, charge appropriately and quality IT work is delivered throughout the entire project process from “cradle to grave”.
1) Work within the Capital Projects Unit to deliver Technology Project Management for technology related initiatives within Client Capital Projects such as East Side Access and Second Avenue Subway that include:
a. Working knowledge of data center environments in one or more of the core operating technologies: server, storage, network, database mgmt, system mgmt, DR/BCP best practices) – strong “end to end” understanding of data center operations
b. Experience and understanding of Networks (WAN, LAN, Wireless, etc.), IPT, Mobility and other technical shared service areas
c. Experience and understanding of Active Directory, Exchange email, DNS, etc.
d. Previous experience with large scale deployment and migration of technology services across a large Enterprise
e. Perform analysis of business processes, business and system requirements and system design for the development and configuration of software applications that support Client business requirements
f. Held accountable and responsible delivering systems development solutions from project initiation to project closure
g. Manage a matrixed project team consisting of Business Analyst, Programmers and/or Technical staff for the project duration
h. Lead, coordinate and facilitate meetings to review project status with core project team members, key stakeholders and corporate leadership team members.
i. Prepare project status reports and other presentation materials for upper management (CIO, VP, President, etc.). Effectively communicate project status and expectations to team members and stakeholders in a timely and clear fashion.
j. Develop and track progress against detailed project plans including schedules, technical and business requirements, cost estimates, resources plans, communication plans, risk mitigation plans, issues resolution and capacity planning. Act proactively to maintain progress and minimize risk. Maintain effective project controls.
k. Operate as a critical liaison between various disciplines within the Client IT Department and external entities including technology consultants, technology equipment vendors and space planning architects.
l. Create and execute project charter, work plans and revise as appropriate to meet changing needs and requirements.
m. Maintain open and timely communication with supervisors, managers and working groups involved in the projects.
n. Prepare and submit cost estimates and recommend subsequent budget changes where necessary.
o. Manage project financials tracking budget to actuals
2) Adhere to a Standard Project Development Life Cycle approach
a. Define project scope, goals and deliverables that support business requirements in collaboration with senior management and stakeholders.
b. Create detailed project work breakdown structure (WBS) that organizes and defines project work scope, identifies project tasks, dependencies, resource requirements, costs, critical path activity, risks and risk mitigation strategies.
c. Manage and maintain Project Plans to track all tasks and deliverables and publish status reports, executive briefings, meeting minutes and other collaboration tools to effectively communicate project activity.
d. Work with Core project team to assist in the development of test plans for new applications and oversee unit testing and system testing to ensure the delivery of functional, low-error systems and solve critical business problems.
e. Develop and support critical project documentation throughout the project life cycle, from Initiation and Requirements stages through Design, Development, Test, Implementation and Closeout. This includes but is not limited to As-Is and To-Be process flows, Requirements Documentation, Test Plans, Implementation Plan, User Manuals, Training Materials, Transition Documentation, etc.
f. Support system integration testing, UAT, and implementation cutover testing
g. Proactively manage changes in project scope, schedule, and budget.
h. Ensures project documents are complete, current, and stored appropriately per PMO guidelines.
i. Adhere and comply with Client IT PMO framework and enforces quality control and project standards.
j. Proactively manage potential and risks, and define contingency and mitigation strategies.
RISKS (required by Client Risk Management):
• Consultant will be performing most duties from the 2 Broadway office. Some travel to other Client facilities/datacenters might be required.
• Consultant will not perform any work within 50 feet of track right-of-way
• The work will not involve areas with environmental risks (lead, asbestos)
DELIVERABLES & DUE DATES:
• Estimated duration of services is 12 months
• Work to commence as soon as possible
• Client HQ Observed Holidays will be non-working days (unpaid)
• Client may decide to exercise furlough at any given time due to project changes or project down time. If and when Client exercise a furlough period this will be unpaid time. Typical furlough period is during the last 2 weeks of December.
• Workday is M-F, 9:00 to 5:30pm, including 1-hour unpaid lunch period
• Work will be performed on-premises when needed
o Project Plans including work-breakdown structures developed in Microsoft Project Professional software
o Project Status Reports
o Risk/Issues Log
o Action Item Logs
o Project Financial Reports
Project Management plans including but not limited to detailing:
1. Business Process Flows
3. Test Plans
4. Test Cases/Scenarios
5. Action Item Logs
6. Risk Matrices
7. Status Report
All source files will be provided to the Client .