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ID Location Skills $$ Job Type Status
14416 Albany, NY 12226 Executive Secretaries and Administrative Assistants DOE Contract OPEN
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Subject=IIT Career Site/Resume for JobID=14416 (Executive Secretaries and Administrative Assistants) in Albany NY 12226 (AKU)

Estimated Length: 24 months 8 hrs - 8 AM to 5 PM

Requirements

Incumbent will serve as administrative support and act in a paraprofessional capacity for the Facilities, Budget/Finance, Procurement, and Contracts Units. 

Knowledge, Skills, & Abilities:
• MS Office knowledge particularly in MS Excel, MS Word and MS Visio
• MS SharePoint knowledge is desirable
• Knowledge of basic accounting principles
• Excellent communication skills
• Works well with others
• Reliable and trustworthy
• Ability to multi-task and set priorities; work independently; as well as being collaborative team player
• Ability to write non-technical correspondence, communicate in writing

Basic Duties:

Facilities
• Assist in on-boarding/off-boarding activities for state and contract staff, including assignment of space, telecommunications, computer equipment and required accounts, parking, and building access; updating Visio Floor Plan
• Create/Update Administrative Procedures/Forms;
• Creating/Maintaining SharePoint Library for On/Off Boards & Internal Transfers/Promotions;
• Submit ServiceNow request
• Monitor shared e-mail box for administrative issues and independently resolve or if needed coordinate with appropriate entity to resolve.  Elevate issues to supervisor and/or SFS Management when necessary.
• Coordinate for facilities issues/repairs as needed such as HVAC, electrical, plumbing and construction, and cleaning.
• Serve as a backup for Agency Executive Secretary - using MS Outlook to assist with calendaring meetings, setting up interviews and monitoring conference rooms for requested meetings.

Procurement
• Assist in preparing and processing invoices for payments – vendor and interagency;
• Assist in maintaining inventory and maintenance agreements for equipment including copier activities (logging into copier)/usage of disposable supplies-ordering supplies as needed and scheduling service calls;

Budget/Finance
• Daily monitoring of invoices in eSettlements within SFS;
• Tracking bi-weekly timesheet/payroll information; logging information into spreadsheets; 
• Ad-hoc assignments as requested

Contracts
• Calendaring interviews for potential candidates;
• Record receipt of services in SFS;
• Monitoring/processing LATS timesheets for contractors;

 

 
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About IIT:

Founded in 1995, IIT is a leading provider of Workforce Solutions to Government and Fortune-1000 organizations. IIT is a winner of Inc-500 award. IIT's core services include:

  • Consulting for projects / IT Outsourcing
  • IT staffing (Contract / Temporary / Contingent / Consulting)
  • Custom Workforce Solutions
  • Recruitment Process Outsourcing (RPO)
  • Headquartered in New York, IIT has over 400 consultants deployed at Client Sites. Other IIT highlights include

  • Winner of Inc-500 award 2 consecutive years
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  • Our Consultants love working for IIT

  • Competitive compensation
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    IIT is an Equal Opportunity Employer