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ID Location Skills $$ Job Type Status
14532 Rochester, NY 14604 Administrative Assistants (2 pos) DOE Contract OPEN
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Subject=IIT Career Site/Resume for JobID=14532 (Administrative Assistants (2 pos)) in Rochester NY 14604 (AKU)

Estimated Length: 24 months M-F typical hours 8:45am-4:45pm

This a full time/37.50 hour per week position.


Minimum qualifications include excellent working knowledge of Microsoft Office, specifically Word and Excel; the ability to work on a team and handle multiple, shifting priorities; good organizational skills; ability to correspond with the public, healthcare professionals as well as other agencies; and familiarity working in electronic databases including previous experience working with the Automated Survey Processing System (ASPEN).

Preferred qualifications include:  excellent organization skills and attention to detail. Previous work experience in healthcare and/or business office and the ability to quickly adapt to the Long-Term Care computer programs.

Duties include:

  • Answers and distributes phone calls to appropriate areas.
    • Responds to routine program-related telephone and email inquiries.
    • Screens and directs incoming calls.
    • Responds to questions regarding Nursing Home Complaints. Redirects caller when applicable.
  • Input and retrieve information within multiple computer programs including ASPEN Central Office (ACO) and ASPEN Complaint Tracking System (ACTS).
  • Formats and prepares a variety of correspondence, reports, proposals and other written material.
  • Opens, logs and distributes mail daily.
  • Responds to program general questions and redirects callers as necessary.
  • Schedules meetings and conference calls:
    • reserve meeting rooms;
    • set up conference call login information;
    • monitor meeting invitation acceptances and rejections; and
    • re-schedule meetings and conference calls as necessary.
  • Perform basic office support duties such as:
    • photocopying;
    • scanning;
    • faxing;
    • assembling informational packets;
    • filing;
    • distributing information; and
    • assist with conferences and other events as requested.
  • Performs minor document editing and proofreading.
  • Sets up and maintains project-related hard copy and electronic files including database input and updates.
  • Liaison between IT and Nursing Home Complaint Program related to reporting issues.
  • Assists with Nursing Home Surveillance Regional Offices:
  • Assist regional offices with finding someone to assist to resolve issues;
  • Work with regional support staff with basic office support duties (as described above);
  • Ensure regional offices are notified of changes in meetings, case addendums.



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About IIT:

Founded in 1995, IIT is a leading provider of Workforce Solutions to Government and Fortune-1000 organizations. IIT is a winner of Inc-500 award. IIT's core services include:

  • Consulting for projects / IT Outsourcing
  • IT staffing (Contract / Temporary / Contingent / Consulting)
  • Custom Workforce Solutions
  • Recruitment Process Outsourcing (RPO)
  • Headquartered in New York, IIT has over 400 consultants deployed at Client Sites. Other IIT highlights include

  • Winner of Inc-500 award 2 consecutive years
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  • Winner of USPAACC Top-10 Award in the Northeast US
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  • Oracle Business Partner
  • Adobe Business Partner
  • NYSA Member - New York Staffing Association - Regional Affiliate of ASA / American Staffing Association
  • NYS MBE certified
  • Our Consultants love working for IIT

  • Competitive compensation
  • W2 or C2C
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    IIT is an Equal Opportunity Employer