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ID Location Skills $$ Job Type Status
15041 Albany, NY 12237 Executive Secretaries and Administrative Assistants DOE Contract OPEN
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Subject=IIT Career Site/Resume for JobID=15041 (Executive Secretaries and Administrative Assistants) in Albany NY 12237 (AKU)

Estimated Length: 24 months M-F typical hours 9:00am-5:00pm

Requirements

The Office of Primary Care and Health Systems Management’s Center for Health Care Policy and Resource Development is seeking to fill one executive assistant position in the Albany, New York office (Corning Tower, Empire State Plaza). 

The successful candidate will provide executive-level assistance as well as administrative and clerical functions in a fast paced work environment that include

  • maintaining executive calendars
  • scheduling meetings
  • setting up phone and web-based meetings and conference calls
  • developing and maintaining tracking systems, e.g. scheduled leave requests and approvals
  • organizing and maintaining electronic and paper files
  • printing/scanning/photocopying
  • performing data entry tasks
  • formatting documents in Microsoft Word, PowerPoint, and Excel
  • assisting with planning and conducting large meeting and events
  • ordering supplies
  • answering phones, referring calls, and answering inquiries
  • making travel arrangements and providing assistance with processing travel reimbursement requests
  • assisting with tracking proposed legislative bills and regulations.

 

Each task is subject to strict deadlines and candidate must have the ability to produce required assignments thoroughly and on time. The successful candidate should be reliable, dependable, punctual, highly-motivated, detail-oriented and be able to function efficiently and effectively in a fast-paced work environment.   

Minimum qualifications include excellent working knowledge of Microsoft Office, specifically Word, Excel, PowerPoint, and Outlook; the ability to handle multiple, shifting priorities; strong organizational and communication skills (written and verbal); ability to conduct online searches efficiently and thoroughly; and the ability to work with electronic databases and systems.

Preferred qualifications include familiarity with and knowledge of the NYS Grants Gateway and the NYS Statewide Financial System, and prior experience working in a New York State agency environment, e.g. Client, with an awareness of government agency policies and procedures. 

  

 

 

 
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