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ID Location Skills $$ Job Type Status
15090 Albany, NY 12223 Executive Secretaries and Administrative Assistants DOE Contract OPEN
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Subject=IIT Career Site/Resume for JobID=15090 (Executive Secretaries and Administrative Assistants) in Albany NY 12223 (SJU)

Estimated Length: 6 months M-F/9AM-5PM


This position will be one hundred percent on site. 

• Answer telephones and direct inquires to appropriate agency staff
• Assist with scheduling appointments and meetings for staff, arrange meeting space for training programs, schedule meetings utilizing Webex meetings
• Make copies of documents as needed
• Greet visitors and direct them to meeting locations
• Work with office staff on office programs and events
• Using computer, put draft documents and presentations into final form, edit documents and presentations for correct grammar, usage and style, requires proficiency with Microsoft Office Suite  
• Collect background materials and attachments to ensure that they are included with correspondence
• Assist in gathering or compiling data for reports
• Review office websites and SharePoint sites for accuracy
• Review training materials for format and accuracy 
• Receive and enter data for reports in various formats, requires familiarity with mail merge processes
• Prepare documents for fillable PDF formats
• Scanning and emailing documents to office staff as needed
• Maintain, update, review and records and files
• Maintain inventory of training materials, including workbooks, DVDs, CD-ROMs and other materials that are used for training
• Receive, unload, unpack, sort, store, count and distribute goods received by the office
• Receive, pick up, time stamp, sort, and distribute mail, e-mail or other forms of correspondence or communication to office staff as needed
• Process outgoing mail for pick-up
• Arrange for special mail pick-up and delivery as needed

Minimum Qualifications

• High School Diploma
• Minimum of two years of experience in an office environment providing program support or administrative assistance for multiple staff with varying job responsibilities
• Highly proficient in the use of Microsoft Office, including Word, Excel and PowerPoint
• Excellent organizational, interpersonal, customer service and written communications, in addition must be comfortable answering and responding to telephone calls and inquiries in a professional manner
• Ability to work as part of a team and independently
• Ability to deal with multiple priorities and competing deadlines
• Attention to detail is a must



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About IIT:

Founded in 1995, IIT is a leading provider of Workforce Solutions to Government and Fortune-1000 organizations. IIT is a winner of Inc-500 award. IIT's core services include:

  • Consulting for projects / IT Outsourcing
  • IT staffing (Contract / Temporary / Contingent / Consulting)
  • Custom Workforce Solutions
  • Recruitment Process Outsourcing (RPO)
  • Headquartered in New York, IIT has over 400 consultants deployed at Client Sites. Other IIT highlights include

  • Winner of Inc-500 award 2 consecutive years
  • Winner of Ernst & Young / USPAACC Fast-50 award 2 consecutive years
  • Winner of USPAACC Top-10 Award in the Northeast US
  • IBM Business Partner
  • Oracle Business Partner
  • Adobe Business Partner
  • NYSA Member - New York Staffing Association - Regional Affiliate of ASA / American Staffing Association
  • NYS MBE certified
  • Our Consultants love working for IIT

  • Competitive compensation
  • W2 or C2C
  • Biweekly Direct Deposit for W2 Consultants
  • Visa and Green Card sponsorship opportunities for qualified individuals
  • Local contact for you to meet and talk to anytime (not someone sitting overseas in a different time zone)
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    IIT is an Equal Opportunity Employer