Estimated Length: 24 months Mon.-Fri. 

Requirements

Office of Investigations and Internal Affairs – 2 Positions

Executive Secretary/Administrative Assistant

Job Duties Administrative Assistant Position

 •        Screen and Direct Incoming Calls

•        Assist with scanning and uploading documents and reports into the VCPR and IAMS

•        Provide support to, and interacting with investigators located in Norwich and Binghamton

•         Work with PDF documents and files, scanning and emailing

•         Edit documents for grammar and content

•         Scheduling interviews and interrogations

•         Follow-up on assigned projects with limited oversight

•         Any other administrative support activities which support the office and staff in field stations throughout the Region

Preferred Skill Sets: 

•         Ability to maintain confidentiality in highly sensitive work

•         Ability to work independently and ask for direction when necessary

•         Ability to work cooperatively with colleagues

•         Computer literacy

•         Ability to learn new computer programs quickly with appropriate assistance and support

•         Working knowledge of Excel, Power Point, Outlook and Word

• Typing 55 wpm

• Multi-tasker

Revenue Support Field Office- 3 positions

Executive Secretary/Administrative Assistant

Job Duties/Preferred Skill:

• Agency verification of successful skills testing including but not limited to:
  • Proficiency using Microsoft Office Word and Outlook
  • Advanced proficiency using Microsoft Excel, including the ability to create/modify formulas
  • Ability to type 35 WPM
• Adherence to all federal and state rules and regulations 
• Possess excellent interpersonal skills with the ability to work successfully with other employees
• Professional verbal and written skills as shown by contact in writing and by telephone on behalf of previous employers
• Ability to prepare professional correspondence, forms or other documents in draft and final form using information obtained in the agency's databases and files
• Ability to prioritize work and multi-task in a fast-paced environment
• Proven ability to complete accurate and timely data entry into databases both DOS based, and Windows based 
• Ability to learn new and differing software programs. Experience with NYS OTDA/Medicaid software (WMS, eMedNY, ePACES) a plus.
• Ability after training to prepare, run and distribute reports using agency specific software
• Ability to analyze reports and take corrective actions accurately and timely using information obtained in the agency's databases and files
• Operation of office equipment such as photocopiers, calculators, computers, printers, fax machines and scanners as necessary to complete tasks

Ability to maintain confidentially of all information obtained through this office/agency and follow HIPAA guidelines

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