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ID Location Skills $$ Job Type Status
15255 New York, NY 10038 Receptionists/Secretaries, Except Legal, Medical, and Executive DOE Contract OPEN
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Subject=IIT Career Site/Resume for JobID=15255 (Receptionists/Secretaries, Except Legal, Medical, and Executive) in New York NY 10038 (AKU)

Estimated Length: 24 months M-F; 8:30 a.m. – 4:30 p.m

Requirements

Minimum Qualifications:
• High school diploma or high school equivalency diploma; Bachelor’s degree preferred.
• Three to five years of experience in an administrative support role.

Preferred Qualifications:  
• High ethical standards and commitment to the fiduciary responsibilities of a pension fund.
• Strong business writing and oral communication skills.
• Strong customer service and interpersonal skills; ability to function on a team. 
• Strong organizational skills, including the ability to maintain detailed and accurate records and files. 
• Ability to meet deadlines, work under supervision, and take a highly detail-oriented approach to work.
• Proficient with Microsoft Office software (Outlook, Excel, PowerPoint, etc.).
• Able to exhibit meaningful discretion and confidentiality when handling sensitive materials.

Job Duties:
• Welcome and direct visitors (staff from Albany, partners, investors, etc.) to the proper conference room or workstation; ensure visitors are comfortable and provide instructions on the security door, bathroom, pantry, etc.
• Screen telephone calls, handling routine inquiries where possible; refer callers to appropriate personnel based on understanding the roles and responsibility of each investment officer; gather information on complex questions and consult with appropriate staff to verify information.
• Schedule meetings, reserve conference rooms, setup and prepare conference rooms, post conference room schedules and provide video conference support; assist with the planning and setup of investment committee meetings such as the Investment Advisory Committee (IAC) and the Real Estate Advisory Committee (REAC). 
• Open, review, sort and distribute mail; manage courier mail pick-up and drop-off; manage small package deliveries, pick-up and distribute newspapers.
• Provide confidential support for the Executive Assistant to the CIO, including compiling meeting materials and disseminating to investment teams. 
• Setup and maintain paper and electronic files as needed.
• Monitor office supplies and request reorders as needed; ensure copy areas have supplies and are stocked with paper.
• Communicate verbally and in writing with internal and external customers.
• Coordinate and collaborate with administrative staff and the Operations team to ensure workload coverage. 
• Special projects as requested by Executive Assistant to the CIO. 

 

 
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About IIT:

Founded in 1995, IIT is a leading provider of Workforce Solutions to Government and Fortune-1000 organizations. IIT is a winner of Inc-500 award. IIT's core services include:

  • Consulting for projects / IT Outsourcing
  • IT staffing (Contract / Temporary / Contingent / Consulting)
  • Custom Workforce Solutions
  • Recruitment Process Outsourcing (RPO)
  • Headquartered in New York, IIT has over 400 consultants deployed at Client Sites. Other IIT highlights include

  • Winner of Inc-500 award 2 consecutive years
  • Winner of Ernst & Young / USPAACC Fast-50 award 2 consecutive years
  • Winner of USPAACC Top-10 Award in the Northeast US
  • IBM Business Partner
  • Oracle Business Partner
  • Adobe Business Partner
  • NYSA Member - New York Staffing Association - Regional Affiliate of ASA / American Staffing Association
  • NYS MBE certified
  • Our Consultants love working for IIT

  • Competitive compensation
  • W2 or C2C
  • Biweekly Direct Deposit for W2 Consultants
  • Visa and Green Card sponsorship opportunities for qualified individuals
  • Local contact for you to meet and talk to anytime (not someone sitting overseas in a different time zone)
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    IIT is an Equal Opportunity Employer