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ID Location Skills $$ Job Type Status
15282 New York, NY 10004 Executive Secretaries and Administrative Assistants DOE Contract OPEN
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Subject=IIT Career Site/Resume for JobID=15282 (Executive Secretaries and Administrative Assistants) in New York NY 10004 (AKU)

Estimated Length: 12 months M-F 9-5 with flexibility Dn start time


Duties include, but are not limited to the following:
-Use of various information technology applications such as email, database, spreadsheets, and word processing applications
(including Microsoft Office Suite):
o Composes, types, and distributes correspondence, and reports
o Sets up and manages paper and electronic filing systems
o Creates, maintains, and enters information into spreadsheets and databases (SLMS, Client Designations, Fed Provider)
Updates SLMS and Fed Provider database as changes are made to enrollments, find replacements for classes, inform Fed
providers of changes, track, collect and record certificates/attestations for completed classes (in SLMS)
o Creates and Maintains SLMS records for NAIC courses
Track, collect and record certificates/attestations for completed classes
-Answers telephone and gives information to callers, takes messages, and transfers calls to appropriate individuals.
-Greets visitors or callers and handles their inquiries; or directs them to the appropriate persons. Enters visitor information into
Building Security system.
-Operates office equipment such as printers, scanners, copiers, etc.; and arranges for repairs when equipment malfunctions.
-Manages Training Unit Correspondence and Mailo
Opens, reads, routes, and distributes incoming mail or other materials and answers routine inquiries
o Mails various items including letters, reports, and training materials; and prepares packages and arranges for them to be
o Completes forms in accordance with agency procedures
Locates and attaches appropriate files
o Makes copies of various documents, places them in proper files, and distributes them to appropriate staff
-Manages the Training Mailbox (email)-
o Handles inquiries from staff or forwards them to program managers
Locates and attaches appropriate files to incoming correspondence requiring replies
o Files completed inquiries
o Maintains scheduling and event calendars primarily for CLE and Ethics training(s).
o Schedules and confirms appointments for clients, customers, or supervisors
Creates and Maintains SLMS records for these learning events and provides staff with certificates as needed
-Manages Training Resources (rooms and eqUipment) -
o Manages training rooms and resources, coordinates with Office Services and IT Helpdesk on rooms requests
Communicates with Office Services and IT Helpdesk to ensure that room resources/technology are in working order and
submits requests for maintenance/ assistance when necessary
-Searches for information using various sources including the internet.
-Participates in projects or contributes to committee or teamwork.
- Other duties as assigned.



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About IIT:

Founded in 1995, IIT is a leading provider of Workforce Solutions to Government and Fortune-1000 organizations. IIT is a winner of Inc-500 award. IIT's core services include:

  • Consulting for projects / IT Outsourcing
  • IT staffing (Contract / Temporary / Contingent / Consulting)
  • Custom Workforce Solutions
  • Recruitment Process Outsourcing (RPO)
  • Headquartered in New York, IIT has over 400 consultants deployed at Client Sites. Other IIT highlights include

  • Winner of Inc-500 award 2 consecutive years
  • Winner of Ernst & Young / USPAACC Fast-50 award 2 consecutive years
  • Winner of USPAACC Top-10 Award in the Northeast US
  • IBM Business Partner
  • Oracle Business Partner
  • Adobe Business Partner
  • NYSA Member - New York Staffing Association - Regional Affiliate of ASA / American Staffing Association
  • NYS MBE certified
  • Our Consultants love working for IIT

  • Competitive compensation
  • W2 or C2C
  • Biweekly Direct Deposit for W2 Consultants
  • Visa and Green Card sponsorship opportunities for qualified individuals
  • Local contact for you to meet and talk to anytime (not someone sitting overseas in a different time zone)
  • Follow us on LinkedIn or Twitter or Facebook

    IIT is an Equal Opportunity Employer