Estimated Length: 3 months 37.5 hours per week 8:30AM - 5:00PM

Requirements

Process Incoming Communication, communicate with Courts, Attorneys, and legal personnel at agency client offices.
Answer, screen, and redirect incoming phone calls.
Greet, direct, and provide materials to office visitors.
Open mail, email, and faxes and review, scan, log in, distribute, and / or file as needed.
Set up and maintain paper and electronic files, including filing legal documents in state-wide e-filing system. 
Enter data and generate reports from case management systems (SilverCase and NYMatters).

Keep staff informed of phone conferences, meetings, court appearances, and legal filings due, calendaring/task reminders of dates and tracking service.
Provide keyboarding assistance to other staff.
Keep track of supplies and office machines and order material or repair services as needed.
File updates electronic libraries and directories.
Provide general secretarial services and other administrative tasks as assigned.

Process Outgoing Communication while maintaining confidentiality and HIPAA obligations. 
Independently compose simple email, faxes, and letters as directed by legal staff.
Prepare outgoing mail (copy, scan, address, affix postage, and deliver to postal box).
Arrange meetings with, and request documents from, other agencies as requested.

Preferred Education - High School, Technical Degree/Certificate Program or Bachelors Degree

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