Estimated Length: 24 months M-F 8am - 5pm

Mandatory Requirements

Responsibilities:  The incumbent will provide direct assistance to the Division Director and provide administrative and clerical support to division staff.  Duties would include:

• Management of Director’s and Bureau calendars, coordinate and arrange meetings;

• Manage written and telephone communications for the director and other professional staff, directing phone calls and correspondence to appropriate staff;

• Review and maintain records of incoming and outgoing correspondence and drafting of responses where appropriate;

• Compile weekly and monthly reports, produce correspondences and other division documents;

• Maintain office filing and tracking systems (including electronic);

• Other duties as assigned.

Preferred qualifications:  Two years of experience performing administrative support functions.  Experience maintaining calendars and scheduling meetings and conference calls/webex with both external and internal participants.  Proficient in Microsoft Office products and use of electronic databases.  

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